2021-04-14 ACQ/ERM FG Meeting notes

Date

Apr 14, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker)
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Susan Boone , UC San Francisco (joining late)
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

@Holly Eggleston (Unlicensed) , California Digital Library

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC meeting April 9 including CDI next steps SILS Chairs follow-up Other?	CDI issue discussion is beyond AEFG (PPC, escalation, etc.) - let some higher layers develop understanding/details before we discuss further.	Phase 5 governance - advocate for split Acq and E-Res FGs.
4	Upcoming Sessions	Review any upcoming sessions involving AEFG and planning/preparing.	10	All	No news yet re: invoicing/tax related session. Preparing for 4/22 Fiscal Close Session - note Marci sent call for questions ahead of time.		Add questions for 4/22 session to Basecamp meeting notes
5	Migration Data Prep Check-In	Continuing discussion of items that need attention for final extract prep. Goal to get to conclusion to route final recommendations.	15	All	Migration Data Decision Page Alma sites share how they handle things like multi-volume monographs - in new Procedural sharing folder.	CDL recharge POL should not go through P2E b/c Print Sub can be converted directly to Access Service if that option is used for POL Type. “Do you want e-inventory generated” is deciding factor.
6	Testing Planning (combined with previously separate MVP item)	Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC by end of April/early May meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 4/14 emphasis on developing/ refining preliminary proposals in starting to build Decision Page.	35	All	Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Test Load testing processes and procedures See PPC MVP spreadsheet Timeline for AEFG Testing Management 3/31 Update: From 003 Vendor Records/Import Profiles Testing in progress using NZ templates. From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration Modeling workflow - continued Testing POL type approaches for migrating and already-Alma campuses.		More Import Profile testing on implications of NZ loads for EOCR/Update Inventory record sets. Can we load brief records into the NZ and have them reliably update to full or will we wind up with dups and orphans that need to be managed?
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	85/85		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources