2021-12-01 ACQ/ERM FG Meeting notes

Date

Dec 1, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

@Sarah Sheets , UC Merced

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.	New decision page from Discovery FG: (Go Live) Do Not Enable "Exclude eBooks from CDI Results" Feature in Primo VE - for email review.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC - Meeting December 3rd.		@Lisa Spagnolo to bring up Release Update process for operational phase.
4	Off-boarding	Recurring item; review of hand-off documentation status - 12/1 FINAL REVIEW OF DOCUMENTS AS GROUP.	20	All	Post Mortem (first pass) Hand-off (AEFG doc - modified form template) Documentation (review of Google Drive space) - Folder Created for when we start to move things Review spreadsheet for Work Handoff and supporting doc placeholders for CDL/Campus data; Reporting/Analytics; and Licensing. Subgroup assessment: AEFG recommends CKG for continuous of similar group. Draft of CKG Charter-in-progress. Additional component: electronic resources impact statement - draft in progress. with WORKFLOW DIAGRAM	Electronic Resources Impact Statement FINALIZED with wording change - links from other docs.	Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived. @Lisa Spagnolo and @Carla Arbagey to review the Google Doc structure before 12/3. All - take a look at Work Handoff spreadsheet and supporting docs - any changes/suggestions by end of day Thursday 12/2. @Lisa Spagnolo to consult with Michelle P. re: E-Res CKG, plans for continuity, follow-up with Carla on next actions.
5	E-Resources Subgroup Open House	Open Time with E-Resources Subgroup members: free-form, topical discussion, etc.	30	All	11:30-12:00 open discussion on various topics
6	Wrap-up	Confirm final actions from off-boarding, conclude work, celebrate.	15	All	Any additional off-boarding discussion. Determine whether this is last planned meeting for AEFG/Phase 4.	1 MORE CALL - 12/15 - more social / wrap-up, no work agenda.
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