2024-07-10 OT-SC Meeting notes

Attendees

Sarah Lindsey, Chair
Lakshmi Arunachalam, Vice Chair (out)
Caitlin Nelson
Anna Arrieta, Support Member
Jackie Gosselar (Past SILS OT Chair - optional) (out)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Miscellaneous Topics of Discussion		55 minutes		note to discuss EIMPT in more depth with Lakshmi next SILS OT SC meeting possible topic of discussion at OT: refine the role of OT in relation to the OSTs - specifically assisting with prioritizing work Now that we are 3 years in: idea of changing the culture of work via AC focus on the following for work/workplans: improving user experiences more collaborative work transformative work have discussions with and among groups to touch on these topics provide tools to improve writing business/work proposals (possibly via webinars) - aid in transforming practitioner work would like to see LG take a more active role in explaining the importance of practitioner work to Doc, etc. , while also empowering practitioners to continue their work idea of making this the “year of the user” for OT possible collaborators on this idea discussed Caitlin to draft proposal
2	Ex Libris support		0 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
3	All Chairs meeting update		0 mins	Sarah
4	OT Workplan	currently more of a checklist of tasks, annual or otherwise	0 mins	Sarah	Document for discussion: New OT Workplan Future API requests Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting background: related to the question regarding term limits other questions to guide this discussion: if the work changed by having only experts on a team, how would it change? how could non-expert representatives be used in other collective areas?
5	Known Issues	Discussion of “do we actually do this?”	0 mins	Team	This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue? make this an OT Workplan eventually?
6	Executive Session	Private Discussion	0 mins	Team
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 mins	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 mins	Team	Future requests for data Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed? Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations? Signature Success Program paused until after contract renegotiations are complete Prioritized List: Insufficient IZ/NZ integration Insufficient support Limited documentation Insufficient Analytics functionality Diversity, Equity, and Inclusion Alma usability Quality of CZ collections Acquisitions process improvements
9		Total	55 minutes