2024-08-14 OT-SC Meeting notes

Attendees

  • Sarah Lindsey, Chair

  • Lakshmi Arunachalam, Vice Chair (out)

  • Caitlin Nelson

  • Anna Arrieta, Support Member

  • Jackie Gosselar (Past SILS OT Chair - optional) (out)

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Ex Libris support

 

0 min

Team

 

 

2

All Chairs meeting update

 

3 minutes

Caitlin

  • update from Caitlin:

    • talked about work plans

    • guided by the question “Is our work valuable?”

 

 

3

OT Workplan

  • currently more of a checklist of tasks, annual or otherwise

29 minutes

Sarah

  • Document for discussion: OT Workplan

    • highlights from the discussion today:

      • If there isn’t anything pressing, consider the option of canceling the OT meeting instead of creating make work

      • Valuable to meet with Gem regarding ExL issues - this is a bonus of holding SILS OT meetings, but not the primary goal

      • ExL WIP may have a slow start due to personnel considerations - Caitlin will reach out to RNPT for alternate personnel to continue this work

        • this information led to a more in-depth executive session personnel discussion (please see Caitlin and Sarah for further details)

        • would like to include a non-LG personnel for a different dynamic

        • would like to include a smaller campus to balance out the inclusion of a larger campus

        • sometimes difficult when Chairs are involved and then cycle off, perhaps include VCs?

      • purpose of OT should be to see all the connections between various OST work plans - in that way OT can suggest collaborations, possible subteam creations, help provide solutions that fit the needs of multiple groups that are working on parallel projects

  • Ideas from past meetings (included here in the notes, but not discussed during this meeting):

    • Future API requests

      • Idea proposed at a past SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

    • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

      • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

      • background:

        • related to the question regarding term limits

        • other questions to guide this discussion:

          • if the work changed by having only experts on a team, how would it change?

          • how could non-expert representatives be used in other collective areas?

    • suggestions from SILS OT meeting on 8/7/24:

      • look at Alma/Primo VE Issues and Themes document

        • workstream improvement

      • have list of projects to work on when there is down time

      • strategies for sharing sessions during OT meetings

      • quarterly update (from Gem?) on new releases for assessment/review

 

 

4

Known Issues

  • Discussion of “do we actually do this?”

0 minutes

Team

  • This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

    • make this an OT Workplan eventually?

  • table for a future meeting

 

 

5

Executive Session

  • Private Discussion

0 minutes

Team

  • part of the discussion in agenda item #3 above regarding personnel

 

 

6

Build agenda for next OT meeting

  • Build and finalize the agenda for next week’s OT meeting

25 minutes

Team

  • See proposed agenda here

    • discussion about skipping SILS OT next week 8/21 - decision to cancel

    • invite OARM and/or EIMP chairs to provide updates at future SILS OT meetings

    • invite OARM first (SILS OT meeting on 9/4) (crossover of member between the two groups will assist with the next presentation) - heads up to Carla and Erika from Caitlin for this meeting

      • Give thinking points for OT (3-5 points)

      • Suggestions from SILS OT SC: How can OT support these people? Can we discharge them? How can we advocate for them?

      • work with Carla and Erika on talking points as well

      • Caitlin to provide a heads up to Marsha’s group - what would they like as a timeline

    • Slack the info about the latest ExL meeting (next meeting is on 8/16/24)

 

@Caitlin Nelson to contact Carla and Erika from OARM about providing an in-person update at the next SILS OT meeting on 9/4/24, workshop SILS OT talking points with this group as well
@Caitlin Nelson to contact EIMP regarding an in-person update at a SILS OT meeting sometime in September, ask what date(s) would work well for them
7

Parking Lot

Capture important topics for future discussion

0 minutes

Team

  • Future requests for data

    • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

    • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

  • Signature Success Program

    • paused until after contract renegotiations are complete

    • Prioritized List:

      • Insufficient IZ/NZ integration

      • Insufficient support

      • Limited documentation

      • Insufficient Analytics functionality

      • Diversity, Equity, and Inclusion

      • Alma usability

      • Quality of CZ collections

      • Acquisitions process improvements

 

 

8

 

Total

57 minutes

 

 

 

 

 

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