2020-09-02 ACQ/ERM FG Meeting notes

Date

Sep 2, 2020 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker)
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda, roles	5
2	Admin Items	Action Item Checks	5	Lisa S.	Change in calendar meetings – cancellations, new meetings with passwords		@Lisa Spagnolo to move recordings off Zoom to FG Drive space.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S.	8/28 PPC Meeting Notes PPC-NZ Subgroup - 9/4 covering batch loading (CDL/PPC) Approach for more time with ExL re: Acq/ERM FERPA issues for access - questions re: form? Get them filled out and on file! All FGs at different points - all focusing on NZ in Vanguard		@Lisa Spagnolo add password to zoom space
4	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	10	Lisa S./All	Quick review together. See new Acq/ERM document to help us all find the recordings and the special meeting times, days, and links.
5	Ex Libris Session Debrief	Debrief from NZ/Shared Vendors call.	10	Lisa S. / Holly / All	9/3: Rewatch/Debrief session of 8/27 Ex Libris call. [Kept from 8/26 agenda ] 8/27 NZ/Shared Vendors - review questions. Please review both documents and add questions to each/either Original Doc with followup questions (main tracking, followup questions): https://docs.google.com/document/d/1kCup6_dE6hdNPF5Gku_mPlsgjZ-bmHKBKxztXgQxAGA/edit Initial draft reply from ExL with workflow instructions (questions about their specific suggested workflow): Includes latest ExL response w/ additional questions in comments https://docs.google.com/document/d/1UDhh5G_GZ2dkKOP2TGlgabVo_mArSBUNHFSKCF-6ZE8/edit Add additional Qs/comments as Google doc comments - licensing/Vendor sharing, usage data, reporting implications of recharges (Vendor vs CDL as vendor), ANALYTICS		@Lisa Spagnolo check Basecamp for any ExL documents revised from 8/27 session.
6	Planning for Assessment/Testing for Vanguard	Continuing discussion for assessment and testing from FG perspective. Finalize roadmap to deliver testing plan to PPC by August 28th.	30	All	Using Issues/Questions to capture/triage testing items as tracking infrastructure developed. See PPC version (also copied into FG version). Priorities - what needs a decision/outcome by end of Vanguard? For Test/before Go-Live? Post Go-live? Time estimation Subgroups - division of test items across FG (& assuming test access as submitted)	Priority feels like 1 for everything - make comments if further reading contradicts that. Perhaps more show/tell on set searching and analytics for developing testing skills. (Analytics avail 9/4?) Indicate which subgroups relevant to you.
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	75/75