2021-1-7 IT-SC Meeting Notes

Date: Jan. 7, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Katie Ritchey (Unlicensed) (co-chair)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-12-17 IT-SC Meeting Notes KR - Won’t be able to attend our 1/14 meeting as I have a once a month conflict
2	PM update	Get caught up on PM stuff	5	All	Buddy system
3	Ex Libris report (recurring)		5	Joanna	Report from last Tuesday (https://uc-sils.atlassian.net/l/c/Z4VaWnv5) and ask any questions for Thursday Question for IT on FAQ document Joanna will share document Neil shared at PM meeting about buddy system Spring Workshop Dates - Confirm these are ready to send to Ex Libris: April 19-23 - UCSB and UCD April 26-30 - UCSC, UCR, and UCI May 10-15 - Network Zone Need Ex Libris to pick a week for the Primo VE Training - closer to go live is better Agenda is still outstanding	Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?	@Joanna Kang (Unlicensed) take these dates to ExL
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan 1/7 - Configuration Overview meeting 1/14 - Print-A-Palooza 1/21 - Electronic Resources Q&A
5	SILS FAQ addition	Review and approve the question for posting			At SILS Chairs meeting we were asked to add a question to the SILS FAQ_Dec. 2020 Refresh document (in Google Drive) to be added to the Frequently Asked Questions. We were asked to have something by mid-January. Where can I access training materials? How will library staff outside the SILS cohort be trained on use of Alma and Primo VE? A variety of training opportunities is currently in planning. Training will look different on each campus. To stay up to date on our training offerings, you can visit our Internal Training confluence page. There is a wide variety of training material available both from Ex Libris and our Internal Training team. Below are some useful links to help you get started. If you have more specific questions, you can email our Internal Training team at: SILS-TOC-STAFF-TRAINING-L@listserv.ucop.edu UCS Implementation Alma & Primo VE Trainings ExL Spring Workshop Schedule Training Calendar Ex Libris Knowledge Center for Alma Ex Libris Knowledge Center for Primo
6	January SILS Town Hall	Decided on if we want to present			Possible we could give the same presentation we gave to the Working Group before break. January town hall is for UC wide staff. February is for only SILS members.	can offer a short presentation.	KR will edit presentation @Katie Ritchey (Unlicensed) respond to Adrian
7	January 13th Chairs Meeting	Finalize ask to FGs for training documentation			Ask to FGs about training documentation Draft email & Accessibility document If emailed out before, could have a better discussion , perhaps the monday before Need about 5 mins to present, then Q&A time		@Katie Ritchey (Unlicensed) will reach out to PMs about presentation & Slack channel (Internal training questions)
8	Weekly Training Emails				Primo VE trainings Need clarification about who attends which Primo training session looks like all non-primo ve campuses Related Basecamp Workplan lists: Primo VE Essentials, Primo VE configuration Need to draft emails and pick dates Alma / Primo VE Certification Need to draft emails and pick dates Alma Essentials Trainings updated by Ex Libris - Email to cohort about the udpated change. ~ Ask team members to draft an email		@Katie Ritchey (Unlicensed) will draft emails once Ex Libris responds to questions @Brian David (Unlicensed) ask team members to draft email about alma essentials training
9	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	2021-1-8 IT Meeting Notes Forming subgroups Training Hub Platform - Dominique, Katie, Sylvia, Antoinette use friday’s meetings to update on work completed one chair in each of three areas remember that B+ members would not be required to join these subgroups
10	Parking Lot				Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
11			TOTAL	60 / 60 min