2020-12-17 IT-SC Meeting Notes

Date: Dec. 17, 20207

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Caitlin Nelson (SSM)
@Katie Ritchey (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-12-10 IT-SC Meeting Notes - all complete
2	PM update	Get caught up on PM stuff	5	All
3	Ex Libris report (recurring)		5	Joanna	Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1010728965) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1020395521) and ask any questions for Thursday Request from Marci - deadline in email, can we move it a day earlier? Yes we can, but we’re often only getting one question, if any. So this may not fix the issue if they’re getting a lot of questions the day of.	Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan Vanguard end date 12/18 No ExL meetings 12/21-1/6 Configuration Overview meeting - 1/7
5	SILS FAQ addition				At SILS Chairs meeting we were asked to add a question to the SILS FAQ_Dec. 2020 Refresh document (in Google Drive) to be added to the Frequently Asked Questions. We were asked to have something by mid-January. Where can I access training materials? link to training overview, spring workshops pages, etc.
6	Visioning Exercise	Review last week’s visioning exercise and prepare for a transition to work in January			Visioning Notes Spreadsheet with the ideas grouped/categorized Start combining with work plan Forming subgroups Dominique, Katie, Sylvia, Antoinette is working on training hub platform use friday’s meetings to update on work completed one chair in each of three areas remember that B+ members would not be required to join these subgroups Ask to FGs about training documentation have guide, templates, standards, branding, ect, ready to go challenge without knowing what our platform will be, may be migration some FGs might already have workflows documented in some format Test load is delivered to FGs on February 19th How do we want the documentation delivered? email (document copies, links to existing documentation, etc)	Create document of expectations and bulleted list of requirements (i.e. we will modify the documentation to meet these requirements) Present to FGs at January 13th Chairs meeting	@Katie Ritchey (Unlicensed) start adding visioning notes into work plan @Turnbow will start document of expectations and requirements for FGs
7	Training Calendar				Result: Training Calendar Maybe add thursday one off trainings?		@Brian David (Unlicensed) will add dates to the calendar. Update workshops to say “spring”
8	Agenda for IT	No meeting this week	0	Team
9	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates Spring Workshops ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
10			TOTAL	60 / 60 min