2020-12-10 IT-SC Meeting Notes

Date: Dec. 10, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Caitlin Nelson (SSM)

Not attending:

@Katie Ritchey (Unlicensed) (co-chair)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-12-03 IT-SC Meeting Notes - all complete
2	PM update	Get caught up on PM stuff	5	All	From Christine in Slack: WG Questions for Internal Training Artifact for WG: presentation of some kind- verbal or slideshow or whatever works. Artifact for PMs: Key deliverables associated with the big buckets, with deadlines and milestones to the PMs, coming through Joanna.	Katie, Dominique, and Brian to meet and discuss WG questions
3	Ex Libris report (recurring)		5	Joanna	Report from Tuesday meeting (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1005846608 Notes) and ask any questions for Thursday [Joanna] Is there a maximum on how many people can attend the managing consortial data workshop? (Q from Dominique Turnbow from UCSD: I think my campus will want to know if who/how many can attend the "Managing consortium data, workflows and configuration" workshop.") [Marci] The EXL Training Team has confirmed that there are no maximums for the number of attendees for the Workshops. This was the same for the Vanguard Workshop. It is however helpful for EXL to know how many attendees are expected just to ensure we have enough coverage on our end to monitor the meeting chat, etc. Previously Outstanding Spring Workshop/Training questions (from 11/19 meeting): Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?	Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan Week 4 trainings: ExL Q&A: 12/14 Vanguard end date 12/18 No ExL meetings 12/21-1/6 Note: new alma campuses are working on creating their spring workshop schedules		@Brian David (Unlicensed) email the multi-campus to schedule the final weeks @Brian David (Unlicensed) create a draft schedule for individual workshops, then send to Dominique and Katie for approval
5	Distinguishing between configuration and training questions		5	Brian	Keep thinking about this.
6	Visioning Exercise	Review last week’s visioning exercise and prepare for this week			Visioning Notes Spreadsheet with the ideas grouped/categorized Create a prioritized list and would like to be able to work out a plan with timeline / dependencies, etc.		@Turnbow@Brian David (Unlicensed) and @Katie Ritchey (Unlicensed) (if available) to meet and prioritize list
7	Training Calendar				Result: Training Calendar
8	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-12-11 IT Meeting Notes Visioning Exercise
9	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates Spring Workshops ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
10			TOTAL	60 / 60 min