2024-06-18 OT-SC Meeting notes

Attendees

  • Jackie Gosselar, Chair

  • Sarah Lindsey, Vice Chair

  • Caitlin Nelson

  • Anna Arrieta, Support Member

 

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Vacation / Outages

FYI

 

 

 

@Caitlin Nelson to update Anna on cancellations; and Slack the outage doc. Invite Lakshmi to OT-SC.

2

Ex Libris support

 

5 min

Team

 

 

3

All Chairs meeting update

 

5 mins

Caitlin

  • Lessons learned from past year for incoming Chairs

  • updates will start coming from Sarah after the SILS OT SC membership transition

 

 

4

Project Team Check In: OARM-PT

  • decide when to invite this group to a SILS OT meeting

5 mins

Team

 

@Jackie Gosselar to reach out to Carla and Erica for temp check on “are you done?”

5

Project Team Check In: EIMP-PT

  • review/discuss latest update

5 mins

Team

 

@Caitlin Nelson Slack out the report with instructions as a pre-read for OT.

6

OT Workplan

  • currently more of a checklist of tasks, annual or otherwise

5 mins

Jackie

  • Document for discussion: New OT Workplan

    • Future API requests

      • Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

    • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

      • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

      • background:

        • related to the question regarding term limits

        • other questions to guide this discussion:

          • if the work changed by having only experts on a team, how would it change?

          • how could non-expert representatives be used in other collective areas?

 

 

7

SILS Membership Transition

  • discuss future path for VC nominations

5 mins

Team

  • How do we want to bring Lakshmi in / what kind of support might be merited?

 

 

8

Known Issues

  • Discussion of “do we actually do this?”

10 mins

Team

  • This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

    • make this an OT Workplan eventually?

 

 

9

Executive Session

  • Private Discussion

0-5 mins

Team

 

 

 

10

Build agenda for next OT meeting

  • Build and finalize the agenda for next week’s OT meeting

5 mins

Team

  • See proposed agenda here

 

 

11

Parking Lot

Capture important topics for future discussion

0-5 mins

Team

  • Future requests for data

    • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

    • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

  • Signature Success Program

    • paused until after contract renegotiations are complete

    • Prioritized List:

      • Insufficient IZ/NZ integration

      • Insufficient support

      • Limited documentation

      • Insufficient Analytics functionality

      • Diversity, Equity, and Inclusion

      • Alma usability

      • Quality of CZ collections

      • Acquisitions process improvements

 

 

12

 

Total

45-55 mins

 

 

 

 

 

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