2021-02-03 ACQ/ERM FG Meeting notes

Date

Feb 3, 2021 11AM-12:30PM (may be shorter)Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
@Paula Pascual , UC Irvine (notetaker)
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	@Carla Arbagey on VAC week startingFeb 8, 2021 Test load will go live starting week of Feb 8, 2021 except for Merced Do we/IZ staff need NZ-enabled accounts for testing? As of right now, only CDL staff will have access to look into NZ
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC Meeting Notes 1/29 Other groups. CDI, ILSDC, IC, etc. CDI: Updates from Liz M./ Lisa S. discussion on Import Profiles Acquisitions: vendor-realted loads Any recommendations from already-Alma AEFG members? Metadata: MARC records dedicated session and Q & A TBD We need overlay rules for bib records first with collaborative workflows Possible separate AEFG session trying to figure it out Finding aid links (Carla) Not central to AEFG purview – mainly special collections		@Lisa Spagnolo will check with PPC to see how we want to get our heads around CDI Fully flexible vs easy active
4	Fiscal Close Document	Follow-up on Fiscal Close Document, routing, etc.	10	All	See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Campuses may be constrained by central accounting offices AEFG representatives should communicate specific dates to their Acquisitions departments Escalation required from groups above AEFG: for communication for making specific decisions SILS-admin?		@Lisa Spagnolo to ask Christine/Lena to include clarification of all campuses vs. migrating/already-Alma for technical services freeze/cutover date(s). @Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	Miscellaneous Follow-Up	Address quick items from PPC, SILS Chairs, etc.	10	All	SILS Working Group Presentation: March 5 Other: (round-up from SILS Chairs, other inquiries from Discovery, OCLC, etc.) Follow-up over email		Feedback required from Discovery by Feb 10, 2021 --email to be forwarded by @Lisa Spagnolo
6	MVP spreadsheet	Ensuring completeness for additional SILS Cohort review (PPC, SILS Chairs, etc.).	15	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. See PPC MVP spreadsheet Some departments would benefit more harmonized workflows than others		@Lisa Spagnolo to follow up with our MVP overlap with other groups - in progress.
7	Testing Planning	Review testing document from Vanguard and adjust for full Test (next couple of weeks)	20	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures 2/3 AEFG Notes: Feb 19-25: Moratorium on any type of bibliographic and holdings records work by campus or SILS groups that could impact data in the NZ. This preserves the data in its migrated state and allows for Resource Management FG to do their data review. Decision page should consolidate work data and training documentation to mitigate proliferation of worksheets
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	80/80		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: Possible sessions: fiscal close prep, outbound linking (needs confirmation of SFX availability