2021-10-13 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / Others

PPC : no meetings 10/8

• Working on reviewing documents for hand-off/keeping

  • mostly over email

• Update on Analytics group

  • Under review by PPC

  • Point people being identified for SILS governance/operations

• Others

  • This Thursday, 10/14 is the last office hours with Ex Libris.
    Next Monday, 10/18 Marci Deignan, Ex Libris project manager will lead a summary of the third and final version of the Switch to Support Readiness forms coordinated by the Implementation Coordinators. We will not have office hours on Thursday 10/21 as the Ex Libris Implementation consultants will be preparing for the switch to support.
    Our final meeting on Monday 10/25 will be the Switch to Support meeting led by Callie Mendoza, Ex Libris North American Support Manager
    
    

Continued MVP Work

Finalizing MVP 012; any other work?

10

All

• See “Old” MVP document for items.

• Timeline

• MVP 012 Proxy use : Final approval – approved

• MVP 007, 009 Systemwide reports and usage statistics.

  • Proposing for hand-off

• MVP 005 - Licensing:

  • Shaping for hand-off

  • UCD License Record and Terms Data Entry Document

  • UCD Alma Config for License Terms

• Possible avenue for meeting governance group members so AEFG can more effectively communicate larger issues of policy vs practical problem solving

• MVP 012 Proxy use : Final approval – approved

Everyone: what other issues do we want to look

at for the remainder of SILS Phase 4?

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.

20

All

E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference.

• CDL recharges: coordinating with identifying CZ collections for attaching campus POLs

  • Progress report - next steps

• Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs?

  • Progress report - able to get to point of building an Analytics report?

  • ongoing by @Lisa Spagnolo and @Lisa Mackinder

Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc

• Norm rules for local needs

• Ebook handling

• See New Update Document for these issues.

Norm Rules: collaborate via Google Doc

• Workshop on Oct 21, 2021 10-11am

• CDL recharge POLs for AIP, ACS, Karger

• Taylor & Francis journal Tier 3 POL with reporting code TF-TEST

Ensure AEFG awareness of subgroup activity, major issues for review/input.

15

Lisa S. / Lisa M. /

Outbound Linking Workshops - 10/5

• Spreadsheet of updates to be maintained on weekly basis.

• Recommendations for subgroup for post-Phase 4 (to incorporate into hand-off doc)

Other e-resources related:

• Follow-up on CDL multi-part packages.

• All-Staff Message for SFX Server Going Away - DRAFT will be sent to ICs on the termination of SFX services

Off-boarding

Recurring item; beginning of documentation review.

20

Lisa S.

• Post Mortem (first pass)

• Hand-off (template doc)

• Documentation (review of Google Drive space) - Folder Created for when we start to move things

  • 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc.

• Subgroup assessment

  • Acq and ER are separate groups within governance structure

• Additional component re: electronic resources strategic planning

  • separate from hand-off recommendation

  • larger conversations on discovery and e-resources, staffing and training, and workflows.

• Access to Google doc folder available until Dec 23, 2021

• For moving forward: substantive content only; the rest can be archived

Wrap-up

Identify/confirm next actions

10

All

Another show and tell? Possible topics: fund management, recharges, EDI invoicing

Identifying a recurring time during the week - outcome of calendar poll.

Parking Lot

To save for future discussion

85/85

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // Assessing for Phase 4/Hand-Off

Training placeholder: EDI invoicing.

Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September / Assessing for Phase 4/Hand-off