2021-08-18 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / Others

PPC meeting: no meeting 8/13, some decision pages by email.

Discovery: Basic Worldcat Discovery configuration

RMFG: Resolving multi-matches in the Network Zone

SCP advisory committee – looking at making database records visible that are hidden right now. Initial list: Factiva, ASCE, SAE Mobilus, O’Reilly for Higher Ed, ASME Digital collection, ASMT, EPS China Data, JSTOR, Project Muse. Asking for more suggestions; contact your SCP-AC rep.

For review:

SGTF document on ongoing SILS structure

Post Mortem - starting discussion

Developing input for post mortem feedback

15

All

• Guiding documents and main questions: generally what worked, what didn’t, what was unexpected/surprising, what did we learn?

• Tentative scheduling for more in-depth discussion

• Final due date is December 3 - could be done earlier but part goes forward to inform next phase.

Electronic Resources Subgroup - Brief Update

Update on progress from AEFG-oversight point of view.

10

Carla / all

JSTOR issues: tracking updates.

Outbound Linking Workshops - 8/17 3rd session.

• Spreadsheet of updates to be maintained on weekly basis.

Other e-resources related?

• Adriana’s update at 8/16 Ex Libris Project Call - Going through entitlements.

• Shaping additional sessions

Continued MVP Work

For 8/17

25

Carla/ Lisa M. / all

• See “Old” MVP document for items.

• Timeline

• What do we want to prioritize next? (being mindful of CDL workload)

  • MVP 012 Proxy use : Lisa S. sent out poll to campuses on 8/9. Campus input on proxies.

  • MVP 007, 009 Systemwide reports and usage statistics. Opportunity for input by e-resources subgroup? (And as Nga gets into usage stats area).

  • MVP 005 - Licensing: Can start to shape re: standard license terms.

Parking lot item on Selector Role: compare already-Alma’s pre-SILS permissions with what is helpful in SILS environment as things get standardized. Any changes in roles? Something to report to another group?

Since the Selector role no longer exists, what are already-Alma campuses doing?

UCB intends to use a modified Request Operator role with removed ability to create orders (Ex Libris can remove privileges from a role on request).

Some selector information needs may be met by analytics dashboard/reports, rather than direct access.

Analytics: starting to list out standard reports? Can use Shared/Community area as examples of what’s already used? Dovetail with Selector role re: dashboards and creating views of Alma data.

Everyone: what other issues do we want to look at for the remainder of SILS Phase 4?

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.

15

All

Any 003 Import Profiles adjustment, other RMFG-coordinated pieces

E-Resources-related (e.g., 001 and 002)

Wrap-up

Identify/confirm next actions

5

All

Next week will be workshop/show and tell, open to others. Proposed topics: selector reports, import profiles, license show and tell, EDI…? ~3 topics max for one session, licenses lower priority for mow

Parking Lot

To save for future discussion

85/85

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // August 21 - confirm what data was exported, assess priorities for NZ.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September