2020-08-05 ACQ/ERM FG Meeting notes

Date

Aug 5, 2020 11AM-12:30PM

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz (notetaker)
@Holly Eggleston (Unlicensed) , California Digital Library (timekeeper)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda, roles	5
2	Admin Items	Action Item Checks	5	Lisa S.	Testing decisions will be looked at by entire FG. Harmonization question has been moved to the Vanguard Configuration form document.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S.	7/31 PPC Meeting Notes SCP records will not be loaded into NZ - no change in extract preparation from Vanguard campuses.
4	Basecamp Review	Review with FG items from Basecamp from other groups, pertinent to scope.	5		Quick review together. Mostly configuration questions, timeline/training.
5	Ex Libris Session Planning		15	Lisa S. / Holly / All	Special Session on Data Loading: Questions Doc - started in IC. Due to ExL 8/6 - not yet scheduled Special Session on Shared Vendors, etc. - Questions due 8/13 for 8/27 session. Covering NZ-managed resource workflow, questions from scenarios listed in 5/11 ExL presentation, proposed workflow from 6/3 AEFG Q&A Working document that will be sent to ExL (in process, want feedback) - https://drive.google.com/drive/folders/1PBDSppDOi8pc5HkLcYD_JemgYwxpERJf Feedback due by Monday Training Electronic Resources : Questions by 8/12; Session on 8/17 Acquisitions: Questions by 8/19; Session on 8/27
6	Configuration Form Review	Identify any FG issues for Configuration. GOAL to confirm these with Caitlin by	25	Lisa S./ All	Standing item re: Forms now re: Configuration Forms. See Configuration Folder. NEW 8/5: Ex Libris Basecamp responses from 7/30 Q&A For additional notes see https://docs.google.com/document/d/1FhMr7Yw3HmTDeYK9OorjdrM6c1mJf4AIgQI4HjKHbwE/edit?usp=sharing Vanguard Configuration Form- centralized feedback from FGs. IP Match Criteria (Libraries Tab) Acquisitions/General (Acq Section) - including PO/POL Use caution with the “Served Libraries” field. It should only list libraries that have their own Acquisitions unit. Licensing Terms tab GOAL: Have finalized note for IC by 8/7. Propose wording in Slack. Locations have to be cleaned up before test load phase. Location questions should be posed to the IC.		Subgroup looking at significance/usage for IP ranges in location tab: @Carla Arbagey ; @Paula Pascual will be available starting next week; @Lisa Spagnolo will connect w/Josephine about this, also talk to PPC Subgroup looking at Gen/ACQ tabs on config form, particularly POL/PO prefixes but also identifying other items that may need harmonization or recommendations: @Lisa Wong, @Mark Hemhauser (Unlicensed) Subgroup looking at licensing terms: @Lisa Spagnolo, @Holly Eggleston (Unlicensed)
7	Planning for Assessment/Testing for Vanguard	Continuing discussion for assessment and testing from FG perspective. Incorporate ILSDC approach, assess timeline considering other deliverables.	15	All	Resource Docs: Review/Discussion of Draft Test Cycle Guidelines and Sample Test Plan from Lisa W. Using Issues/Questions to capture testing items. Reference: ILSDC Recommendations for Vanguard Testing worksheet Alma Data Migration Review Procedures \| CARLI CARLI-Alma_Test_Load_Migration_Worksheets_2019.docx Testing starts early September		FG developing testing areas to extend from ILSDC for coordinated testing (i.e., not campus-level). Using Issue/Question Tracker as working document (esp. second tab).
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	85/85