2021-10-20 ACQ/ERM FG Meeting notes - CANCELLED

Date

Oct 20, 2021 11:00AM-12:30PM

Attendees

@Lisa Spagnolo, UC Davis (co-chair/convener)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA (notetaker0
@Sarah Sheets , UC Merced (timekeeper)
@Carla Arbagey , UC Riverside (co-chair)
@Lisa Wong , UC Santa Cruz
@Judy Keys , UC San Diego
@Susan Boone , UC San Francisco
@Lisa Mackinder , California Digital Library (joining later)
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending:

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	2	Lisa S.
2	Admin Items	Announcements Other	3	Lisa S.			Remember to check/add your out dates in our tracker
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	5	Lisa S. / Others	PPC : no meetings 10/15 Update on Analytics group News item went out Others
4	Continued MVP Work	Proposing creating hand-off documents to put in “Forwarding” folder for 005, 007, 009. Otherwise see hand-off section.	5	All	See “Old” MVP document for items. Timeline MVP 012 Proxy use : shared w/ PPC, no feedback yet. MVP 007, 009 Systemwide reports and usage statistics. Proposing for hand-off MVP 005 - Licensing: Shaping for hand-off UCD License Record and Terms Data Entry Document UCD Alma Config for License Terms		All: enter in reports on Analytics Reports Capture doc - as able. @Lisa Spagnolo to take forward question of transition (from 10/13): Possible avenue for meeting governance group members so AEFG can more effectively communicate larger issues of policy vs practical problem solving
5	Reviewed MVP Work	Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.	10	All	E-Resources-related (e.g., 001 and 002) - notes from previous discussions for reference. CDL recharges: coordinating with identifying CZ collections for attaching campus POLs 10/21 Workshop Time Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? Progress report - able to get to point of building an Analytics report? ongoing by @Lisa Spagnolo and @Lisa Mackinder Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc Norm rules for local needs Ebook handling See New Update Document for these issues. 10/20: Feedback from Liz/Sarah of RMFG. Next steps for updating and distributing.	Norm Rules: collaborate via Google Doc	@Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use @Lisa Spagnolo Look for examples of e-inventory reports to see if stats using MMSIDs would allow CDL to gather information that might otherwise be captured in a reporting code @Lisa Spagnolo Check in with RMFG for guidance on norm rules for local-level stuff on NZ records @AEFG [anyone] consult with staff members who are doing this work (import profiles/record loading) for any changes that need to be made to the decision page Workshop on Oct 21, 2021 10-11am @AEFG: Testing POLs in sandbox for: CDL recharge POLs for AIP, ACS, Karger Taylor & Francis journal Tier 3 POL with reporting code TF-TEST
6	Electronic Resources Updates	Ensure AEFG awareness of subgroup activity, major issues for review/input.	10	Lisa S. / Lisa M. /	Outbound Linking Workshops - 10/5 Spreadsheet of updates to be maintained on weekly basis. Recommendations for subgroup for post-Phase 4 (to incorporate into hand-off doc) SFX Server message sent to ICs and All-Cohort 10/19 Other e-resources related: Follow-up on CDL multi-part packages. Sent to Discovery FG Co-Chairs 10/18 with 11/1 input deadline.
7	Off-boarding	Recurring item; beginning of documentation review.	15	Lisa S.	Post Mortem (first pass) Hand-off (template doc) Documentation (review of Google Drive space) - Folder Created for when we start to move things 10/13: Discussion of what we would propose removing - see guidance in Hand-off template doc. 10/20: Look at spreadsheet for Work Handoff Subgroup assessment Additional component re: electronic resources strategic planning: Lisa S. to start draft.		Access to Google doc folder available until Dec 23, 2021 For moving forward: substantive content only; the rest can be archived
8	Wrap-up	Identify/confirm next actions	10	All	Another show and tell? Possible topics: fund management, recharges, EDI invoicing Does Thursday, 10-11 work for recurring time through Phase 4? Excepting 11/11 and 11/25.
9	Parking Lot	To save for future discussion	60/60		Removed: placeholder notes on licensing, EDI invoicing, Analytics.