2024-05-22 OT-SC Meeting notes

Ex Libris support

20 minutes

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• next meeting is 5/24/24

  • Gem noted high priority tickets in the agenda

  • Jackie would like to know the threshold for the root cause analysis - why for some and not others?

    • Gem regularly requests root cause analyses, but they are not automatically made public w/o an ask

    • document shared by Jackie: North America - Ex Libris Knowledge Center (exlibrisgroup.com)

• new contact at ExL: Matt Baker (starts July)

  • Don will be working on ProQuest

• Side thought: Scholarships for travel expenses provided by SILS (conference travel)?

All Chairs meeting update

0 mins

Jackie

• Talked about ELUNA experience

• Prepped for Membership Transition

OT Workplan

• Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting - brought up at last SILS OT meeting (4/17/24)

  • suggestion to make this more of a list

0 mins

Jackie

• Document for discussion: New OT Workplan

  • one item added from the last SILS OT meeting: Alma Data Privacy

• table for next meeting

CDL Data in NZ

• document for discussion: NZ Data Cleanup Project

0 mins

Caitlin/Team

• Shall we ask Shared Collections for an update on this page? Also maybe check in on the CDLNZ-PT. We can frame it as “workplan cleanup / annual check-in”

• table for next meeting

Project Team Check-in: EIMP-PT and OARM-PT

• Decide on an update option: add to existing OT meeting, additional separate meeting, or email

14 minutes

Jackie

• decision made to ask EIMP-PT what their preference is - Jackie will ask

• OARM-PT final report

  • general group structure discussed

  • Plan for OT discussion suggested:

    • first round:

      • What, if anything, in this report needs clarification?

    • second round:

      • after clarification, OT can decide to endorse it or not

SILS Membership Transition

• discuss nominations (submitted by SILS OT members by 5/7/24)

16 minutes

Team

• Sarah will start attending LG meetings beginning this Friday 5/24/24 (Jackie will confirm), meetings are every other week

• current nominations

  • decision made to contact both candidates to confirm their interest: Lakshmi is the final candidate

• future solutions to finding the next VC also discussed

  • create a list of campuses and have the VC come from the next campus on the list (pros: next VC can prepare; cons: possible to have someone as VC and then Chair who is not interested/available)

  • allow repeats

  • discuss further at future SILS OT SC meeting - may need to be a LG decision from a proposal from SILS OT SC

Known Issues

• Discussion of “do we actually do this?”

0 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

• table for next meeting

Executive Session

• Private Discussion

0 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

1 mins

Team

• See proposed agenda here

  • discussion of final report from OARM-PT added to next agenda - link to final report obtained

Parking Lot

Capture important topics for future discussion

0 mins

Team

• Project Team check-ins (later in 2024)

  • OARM-PT

  • EIMP-PT

• Lessons Learned on Kanopy kbase from UCSC (updates from Sarah)

• Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

51 minutes