2020-07-27 IT-SC Meeting Notes

Date: Jul 20, 2020

Expected Length: 12:30-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Turnbow (San Diego; co-chair)
@Neil Weingarten
@Caitlin Nelson

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda?
2	SHORT-TERM: Check in on vanguard training process; Is the current process working?				Caitlin needs to poke Marci to get exercises marked as done so we can start sending emails earlier. Need to solidify a plan with Ex Libris on how to coordinate offline Q/A question followups with non-cohort members. Catherine has created a storage location in google drive for weekly answers. Neil - Add Y/N - will you be present at the Q/A session. Catherine and Dominique - bring to the IT team, what should we do about telling people about responses from Q/A sessions? Developing a plan for collecting feedback about the process at the end of the training cycle.
3	MED-TERM: October training: Need to decide on the actual schedule for Oct 5-9 by the end of August				Will ex libris record this? This is the start of the quarter so we can expect some people not to be able to attend. At minimum determine the schedule a month in advance (August 28th IT finalizes plan, EXL verifies by 9/2, send calendar holds by September 4th).
4	MED-TERM: Non-vanguard training				Can keep from previous training cycle: all email and form templates. Update existing confluence pages as needed. Week 1 and 2 to be migrated to confluence in preparation. There are typos and weird screenshots on some of the exercises. Since they are moving to confluence, we need to make fixes. Move the pages as are, we will update over time in confluence. EXL should not be changing excises between cycles, but it may happen. Will update in confluence as needed. For round 2, consider adding Q/A’s from previous cycle to the environment.
5					Catherine - create a notification around watching pages. Send to Ben and Peter to apply.
6
7	Set next week’s agenda				SHORT-TERM: Communications need to get cleared up; need to discuss streamlining.
8	Parking Lot				Determine what we need to be doing to prepare for the Train-the-Trainer sessions Non-vanguard Alma Essentials/Alma Fundamentals training preparations
9			TOTAL	/ 60 min