2023-09-13 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Thomas Bustos, periodic Support Member

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Ex Libris support		5 minutes	Team	For reference: Ex Libris Support Meeting Agenda and Notes Jackie is unable to make Friday meeting (9/15/23) - Caitlin and Sarah will attend LG meeting this week - Jackie is attending talk about escalation of UCI CJK reindexing events post mortem talk about lessons learned no need for further escalation pleased with stepping up after UCI events recognize systemic ExL issues though
2	All Chairs meeting update		17 minutes	Caitlin/Jackie	Contract negotiation team (Caitlin) pulled original contracts and other original documentation - currently reviewing acknowledged AC document is incomplete and will continue working on their own document AC - strategic/success focused (broader view, advocacy with ExL) negotiation team will have a narrower focus (areas of improvement) Question for the contract negotiation team: Is the NZ doing what it promised or we hoped/think it should be doing? Is the AFN filling our needs? AC (Caitlin) continued to explore significant areas for advocacy
3	GRLN discussion (Full Request Slip)	discuss ability to comply	14 minutes	Jackie	(gender recognition lived name) need to be in compliance by meeting in December 2023 preferred name should be used first, then legal name Aeon is separate - should also be in compliance, need to discuss integration provide a list for guidance, checklist of affected systems do we need a point person to help organize? - Jackie how to handle the change in different systems - just changes, fresh information load, retrospective?
4	Miscellaneous		4 minutes		started with a query to Gem about ILL department names across campuses , lead to a question about what information is appropriate to request Ask Gem to create a list of types of information and what permissions are needed		@Caitlin Nelson to ask Gem about creating a list of types of information and what permissions are needed to obtain that information
5	Quarterly Reports	discuss responses to the quarterly reports: OARM and EIMP discuss follow up and next steps	15 minutes	Jackie/Team	Document for reference: OARMPT Interim Report EIMP - Phase 2 follow up needed this team gave a heads up, but no action item yet Should OT preemptively address an issue or wait for EIMP to present a conclusion and discuss it at that time? - pace our efforts start with an acknowledgement of their updates and recommendations thus far OARM when is their scope ending? an update 3/4 of the way to the end would be ideal - time for us to assist and adjust suggestion for quarterly reports ask for next steps or specific asks/tasks for OT could submit the written reports, but follow up with a meeting in which to discuss the written report invite Chairs for OARM and EIMP to a SILS OT meeting for further discussion next reports will be in the fall		@Caitlin Nelson will double check the charge/timeline for OARM and EIMP, create a spreadsheet with checkpoints/reminders, touch base with the Chairs for each committee
6	Executive Session	Private Discussion	0 minutes	Team
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 minutes	Team	See proposed agenda here Add systems admin issues (challenges and gaps) - Jackie GRLN - preferred name to be mapped with first name/last name for all campuses? and all instances (Aeon, etc.)? kickoff by Greg/Jackie?
8	Parking Lot	Capture important topics for future discussion	0 minutes	Team
9		Total	55 minutes