2022-11-09 OT-SC Meeting notes

Ex Libris support

• Discuss next steps to approach Ex Libris about support issues

1 minute

Team

• See next agenda item

• Gather up the ticket #s from OT to pass on.

• https://docs.google.com/document/d/1XzIbWj_N6fVUbmM-dU3KMjCo8qL8o7tSKg1D9NEdbm0/edit#

CJK - next steps

20 minutes

Caitlin/Team

• Let’s escalate up: https://docs.google.com/document/d/15z1Cbhf7poc2b3IOJMuavGiPgRweMiUOgjdJ4U_rAZo/edit#heading=h.ey83l1c1yiv6

  • add impact statement (other products previously used could accomplish this functionality)

    • language justice issue

    • user expectation vs. what is provided

  • impact statement can be used by LG when communicating with ExL on this issue

• Meeting with Alon on 11/21 about poor support.

  • non-Roman fix was not for the exact issue requested (Korean HK instead of KO)

    • Is there an ExL expert that could have been used for work on this issue?

    • Was there a lack of communication with us on this issue? Or an assumption made?

  • issues arose as a result and effected testing and final product functionality

  • we are a large research institution with a different focus and needs/requirements, system must be user friendly and accessible for our patrons

All Chairs meeting update

10 minutes

Caitlin

• 2022-11-8 AllChairs Meeting notes

  • Issues discussed during AC meeting: CJK, Doc Hub

  • Ticket discussed: Shared Print group wants to suggest harmonization for RLF deposits for retention reasons

    • AC decided it was up to the Shared Print group to bring up this suggestion

    • Retention Notes discussed further

      • Are they mandatory? How should they be implemented?

    • Need to identify stakeholders (both in and out of SILS)

      • may be multiple groups

      • start with AC and then address at OT

      • Create a decision page in OT pages

New materials SILS Ops has gathered about kickoff / onboarding / offboarding

7 minutes

Caitlin/Team

• https://drive.google.com/drive/folders/1fO5xtUHyi2l1ateXC8QUVog6drTwSMce

  • aggregate of existing information

    • Checklist for creating / discharging a new SILS team

    • SILS Member Resignation & Replacement Process

    • Project Team Charge

  • discuss at SILS OT meeting

• Alma Statistics group and Ethical Metadata group - both will start their work soon

  • This documentation and procedures will be helpful in making them successful and feel supported now and in the future.

• SILS OT SC to meet next week for further discussion

RLF task force

7 minutes

Jackie/Team

• https://login.uci.edu/ucinetid/webauth?return_url=https://shib.service.uci.edu/idp/Authn/RemoteUser?conversation=e2s1#heading=h.rgki1wt9obnh

• https://login.uci.edu/ucinetid/webauth?return_url=https://shib.service.uci.edu/idp/Authn/RemoteUser?conversation=e2s1#heading=h.rgki1wt9obnh

• Share documents with SILS OT

  • clear discharge criteria/process

  • add agenda item to SILS OT

• RLF Task Force should have a post mortem for future success

Review/Update OT Workplan

• Review the OT Workplan

  • Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.

0 minutes

Team

• table for next meeting

Past Chair at Future OT-SC Meetings

• Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.

0 minutes

Jackie / Team

• table for next meeting

Ethical metadata group

• Discuss updates (kickoff, etc.)

0 minutes

Caitlin

• table for next meeting

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

0 minutes

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

• Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

45 minutes