2020-08-28 Meeting Notes

Date: Aug 28, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Brian David (Unlicensed) (CDL)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Turnbow (San Diego; co-chair)
@Neil Weingarten (IT PM)

Not attending:

@Erika Quintana (Riverside) (Step B+)
@Sylvia Page (Unlicensed) (Los Angeles)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record				All approved to record
2	Final review of the October Virtual Alma Vanguard Training schedule	Get final approval for the schedule from the IT team.	5 mins	All	Feedback from ExL: The EXL training team can accommodate this schedule however you should be aware of some potential complications: When Technical Services and Patron Services are each together in a single block, it is easier to be flexible with timing and slide topics to other timeslots as is sometimes required during a workshop if more time is needed based on questions. Having the two topics interspersed like this would make that flexibility much more clunky, particularly in technical services. Additionally, the placement of Q & A sessions could be problematic. It might make much more sense to finish Patron Services on Day 2 instead of bringing them in on Day 3. And yes, the “Introduction – all staff” section would be helpful for everyone. Marci reported breaking it up doesn’t allow for contracting and expanding for questions. Set expectations up front for questions during the session. Hold questions until the end, etc. Save questions until the end.	Decided to keep with the schedule that we put together	@Neil Weingarten will let EL know that we would like to keep the schedule that the IT group recommended Zoom links will need to be set up by us; we will assign this work out
3	Finalize Training Feedback Survey	Finalize survey so we can send it to participants	5 mins	All		Add an optional field for an email address if the participant would like us to respond to their questions/feedback directly.
4	IT Workplan Discussion	Review the IT workplan and identify missing items	45 min	All	https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615 Neil will be the editor of the document. Please send edits to him and CC IT Team. IT members can mark things as complete and let PM (Neil) and IT Chairs know.	We will use the commenting feature rather than editing the workplan itself Neil, Catherine and Dominique will work together on updating the document itself and resolving comments	Everyone: review the timeline and familiarize yourself with the timeline. Use the comment feature to notify PM and IT Chairs if you notice something missing by Sep 11, 2020 Everyone: Review Training Document tab by Sep 4, 2020
5	Spring T-T Training Dates						Everyone: if there are additional dates in March, April, or May, send dates to IT List.

Future agenda items

Review/signoff on final work plan being