2024-04-10 OT-SC Meeting notes

Ex Libris support

11 minute

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

• Ask for ticket numbers on the Monday prior to the ExL support meeting

  • 2nd Friday of every month - Caitlin to send reminder via Slack for OT members to send in this information

• Ask for export of all the current open tickets with ExL

  • share via Slack, especially for Gem to review

• Sarah reported random Alma searching slowness affecting one staff member at a time, but not the same staff member on campus.

  • not something that is easy or feasible to report to ExL

All Chairs meeting update

33 minutes

Jackie/Caitlin

• Temporary AFN barcodes touched upon

  • group to discuss this issue already exists (confirmed in AC), not necessary for OT to create one

  • stakeholders - identify early stakeholders so all who need to provide input on a proposal are involved

• NZ access proposal

  • email from SCP to UCD briefly discussed

  • need to discuss further in SILS OT SC

    • disconnect in organizational priorities

• SILS membership transition

  • move forward with this process, have more formal meetings related to this topic now that the roster has been revised

    • LG rep could include the Doc liaison and would need to communicate with the Doc liaison if Doc was not included initially

    • clearly communicate timelines, Doc liaison inclusion flexibility is appreciated

    • Jackie will share with LG this Friday

  • Caitlin would like to create a timeline draft

    • Allison - another SILS Ops representative

• Caitlin invited AC members to become involved in a group to handle questions that fall outside of SILS purview

  • no current members that were interested at this time

  • Question to Jackie and Sarah: should we discuss how to handle work outside of SILS and determine a plan of action/details/points of discussion?

    • consensus: not at this time

    • Caitlin will take on this work solo for now

OT Workplan

• Discuss OT Workplan in preparation for further discussion at a future SILS OT meeting

7 minutes

Team

• Document for discussion: OT Workplan

  • put on OT agenda and spend about 15 minutes discussing/checking off these items

    • most items can most likely be checked off

Executive Session

• Private Discussion

9 minutes

Team

• RNPT updates from Caitlin

  • plan to update OT after renewal is complete (postmortem)

  • add to OT agenda in June/July?

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

0 mins

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 mins

Team

• Project Team check-ins (later in 2024)

  • OARM-PT

  • EIMP-PT

• Lessons Learned on Kanopy kbase from UCSC (updates from Sarah)

• Collection Development Dashboard (data request from ExL, happens on a yearly basis) - revisit in December 2024 or January 2025

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

60 minutes