2021-2-26 IT Meeting Notes

 

Date: Feb. 26. 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

  • @Peter Soriano (Unlicensed) (Berkeley)

  • @Josephine Tan (Unlicensed) (San Francisco)

  • @Turnbow (San Diego; co-chair)

  • @Erika Quintana (Riverside) (Step B+)

  • @Bonnie Hain-Anderson (Unlicensed) (Davis)

  • @Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)

  • @Antoinette Avila (Unlicensed) (Irvine) (Step B+)

  • @Catherine Busselen (UCSB) (Step B+)

  • @Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)

  • @Sylvia Page (Unlicensed) (Los Angeles)

Not attending:

  • @Caitlin Nelson (SSM)

  • @Joanna Kang (Unlicensed) (PM)

  • @Brian David (Unlicensed) (CDL; co-chair)

Agenda

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Consent to Record

 

2 min

All

 

 

 

2

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

  • BD - Wed. AM, Thurs. PM, Fri.

  • EQ - Tues., Wed., Thurs. PM.

  • EMT - training week for UCM. Really no availability.

  • BH - Wed PM, Fri AM

  • PS - Mon-Wed in the afternoon

  • SP- Wednesday

  • JT - Tuesday after 1pm

  • AA - Wed & Thurs 9-12

 

 

3

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

3 mins

Chairs

Updated Work Plan:

  • 2/25 - Letters, Notices and Jobs

  • 3/1-3/5 - UC Merced Spring Workshop

  • 3/4 - Primo VE Handoff / First Look

 

 

4

Announcements (Standing Item)

 

2 mins

Katie

 

 

 

5

Demo how to post questions to Basecamp after Spring Workshop

 

5 mins

Katie

Each campus has it’s own space to post Questions/Action Items

Tracking Questions after posting in Basecamp

  • Confluence page for question answers

  • links to local confluence pages

  • Tracking answers using zoom recording timestamps

Ask Ex Libris:
Questions for Q&A Session in advance?
Posting questions at the end of the week or end of each session?

 

6

Subgroup Round-up

Hear from each of the subgroups

15 mins

All

Training Documentation Hub Update:

  • Can members upload a google doc version of their spring campus training schedule to the shared Google Drive folder?

Communications Report

Local Training

  • Proceeding with open houses, list of topics; figuring out timeline.

  • Purpose:

    • Assisting with workflow development

    • Way to identify and connect people across the system that are doing the same work

    • Help to capture people who aren’t on any SILS teams but are doing ground work in Alma

  • Timing

    • During cutover, data (not configurations, funds, vendors) gets overwritten

    • Late April / Early May

    • Last new campus workshop is mid-April

 

 

7

Local Workflows on the Training Documentation Hub

 

15 mins

Team

Considerations for having local workflows in the TDH:

  • Strong desire from campuses to see other’s workflows

  • Concerns about workload and longevity of the TDH

  • Option: Rather than having this be a space for all documentation, a space to share workflows that ex libris doesn’t have much information on (i.e. searches, inventories, etc)

  • SF - would want to look what other campuses are doing and see that we’re aligned. Everyone knows things are changing, so if this isn’t a space for posterity that would be ok.

  • Irvine - same as above

  • Can list date it was submitted and contact person

  • Might be most useful

  • SB - would be useful to have a local space because we don’t have a centralized space. But it would have to be the designated space

A temporary space to share workflows by topic would be most useful. Can reevaluate a permanent space when we know what system will be used in perpetuity

 

8

Round Robin Wrap-Up

Learn about what is happening on each campus and upcoming plans

15 mins

New to Alma Campuses

Santa Cruz:

Postponed

 

9

Parking Lot from this meeting

 

 

 

 

 

 

10

 

 

60/60 min

 

 

 

 

Future agenda items

Review/signoff on final work plan being

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu