2020-10-27 IT-SC Meeting Notes

SDate: Oct 27, 2020

Expected Length: 12-1pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

  • @Turnbow (San Diego; co-chair)

  • @Neil Weingarten

  • @Caitlin Nelson

  • @Katie Ritchey (Unlicensed) (co-chair)

  • @Brian David (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

 

5

All

Confirm co-chairs: after this “trial” period are we confirmed on membership? YES

Catherine B email about the forms: what do we call the name of things?

Week #: Topic is the format

 

2

Ex Libris report

 

5

Caitlin & Neil

Report from Tuesday meeting and ask any questions for Thursday

 

 

3

Calendar & Timeline check-in / Communications (recurring)

Know what’s coming up and what communications need to go out

15

 

  • How to stop “playing catchup”?

    • co-chairs onboarding a little, and catching up

    • historically this has been the feeling - we didn’t have a clear big picture (and we are rectifying that with Brian’s calendar!)

    • Things snuck up on us without the big picture.

    • Confusing about autonomy with regard with chairs

    • Our current SC meeting is before all the ExL meetings

      • add a new recurring agenda for ExL catch-up

  • New meeting time: Thursdays 9-10 (between two ExL meetings)

  • Assign someone to assemble a list of stuff that’s coming up in the near future → bring to agenda.

    • “Upcoming events” section → Brian!

  • Coordinators meeting:

 

@Neil Weingarten make new meeting Thursday and disinvite Catherine.
4

Upcoming Events

Know what’s coming up and assign work

 

Brian (and team)

  • Monday Q&As: Neil when there are training ones

  • Town Hall: monthly

  • SILS Chairs: bi-weekly

  • Coordinators mtg: maybe this would be useful once they start meeting? Invited to slack channel

 

 

5

Fall Trainings

Understand what needs to be done for fall trainings

15

 

  • Email just went out for Week 1.

    • Suggestion for future emails: Katie can schedule emails to send out on a certain day and time (Yay google!). She could draft up all the emails and schedule them to go out.

    • Katie will email this group if there are problems. Will draft a google doc so everyone can check dates, etc.

    • 2 emails: One goes to IT group to send out locally (with sandbox TBD local stuff); Other goes to SILS-Cohort with the direct link to the sandbox instructions in Basecamp.

  • Calendar events - what do we need and who creates them?

    • Lena made the master Monday event.

    • Send a reminder to the IT team

  • Will Week 1 include only User Management questions?

  • Who does the transferring of questions from forms to Basecamp?

    • Neil: I usually do this. Katie willing to learn about this.

  •  

 

@Katie Ritchey (Unlicensed) to draft up the emails for review, and then put into scheduling queue.
@Brian David (Unlicensed) to create links for the training exercises in Confluence (even with empty content).
@Turnbow send an email to IT team reminding them to forward out the Monday invite locally.
@Neil Weingarten ask ExL about User Management questions.
@Neil Weingarten invite Katie to meet about posting questions
6

Spring Workshops

Understand what needs to be done for spring workshops

15

 

Postpone to Thursday!

 

 

7

Agenda for IT

Get the agenda drafted and published for members and chairs to be updated

10

 

  • QA invites - IT members can change when they send out locally.

  •  

 

 

8

Parking Lot

 

 

 

 

 

 

9

 

 

TOTAL

60 / 60 min

 

 

 

 

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