2020-11-05 IT-SC Meeting Notes
SDate: Nov 5, 2020
Expected Length: 9-10am
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
@Turnbow (San Diego; co-chair)
@Caitlin Nelson (SSM, interim PM)
@Katie Ritchey (Unlicensed) (co-chair)
@Brian David (Unlicensed) (co-chair)
Not attending:
Prior to Meeting:
Agenda
Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |
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1 | Check-in / Items to add to agenda? (recurring) |
| 5 | All | Review the previous action items: 2020-10-29 IT-SC Meeting Notes |
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2 | Shifting roles | Understand how best to allocate work and support needs | 10 | All | Neil won’t be able to PM this group anymore, Caitlin is stepping in, but out at the Winter Break. How do we want to approach roles / work / do we need a new PM? Need a PM to fill the liaison role between the broader project and our group’s work. It’s possible for co-chairs to do ExL meetings as needed, but don’t really want to. Bigger concern is not knowing what the other groups are doing. Co-chairs can do agenda-building and visioning. |
| @Caitlin Nelson to take this info to Lena and Christine for planning. |
3 | Ex Libris report (recurring) |
| 5 | Caitlin | Report from Tuesday meeting (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/872120535 and https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/877953201 Notes) and ask any questions for Thursday Questions from Previous Meeting:
Alma Certification Updates:
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4 | Calendar & Timeline check-in / Communications (recurring) | Know what’s coming up and what communications need to go out | 10 | Team | Timeline / Work Plan: https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615 Katie can fill out some dates on P4 Service tab (emails etc.) Brian’s calendar = confluence public calendar → audience is everyone so they know what we’re working on and visibility into IT work / upcoming events. |
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5 | Upcoming Events (recurring) | Know what’s coming up and assign work | 5 | Brian (and team) |
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6 | Fall Trainings | Understand what needs to be done for fall trainings | 5 | Team | Are the Fall training emails set up and ready to go? No questions this week- not abnormal, since everyone is already on Alma. Just double check on Merced and UC Davis Law. Katie in charge of question-wrangling for Week 2. Questions come in by Wed. |
| @Turnbow reach out to UCD and UCM to check in on training support |
7 | Spring Workshops | Understand what needs to be done for spring workshops | 10 | Team | ExL is holding these weeks for us.
Next step:
| Two workshops for current Alma campuses. |
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8 | Agenda for IT | Get the agenda drafted and published for members and chairs to be updated | 5 | Team | This week’s meeting: 2020-11-06 IT Meeting Notes
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9 | Parking Lot |
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10 |
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| TOTAL | 60 / 60 min |
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