2020-08-11 Meeting notes

Aug 11, 2020 03:10-04:30 PM

Zoom: contact chair for link and password

Attendees

@Belinda Egan (Unlicensed)
@Cathleen Lu
@Hermine Vermeij
@Jean Dickinson (Unlicensed)
@Latasha Means
@Martha McTear (Unlicensed) (notes)
@Sarah Wallbank (Unlicensed) (co-chair)
@Shi Deng
@TJ Kao
@Yoko Kudo
@Elizabeth Miraglia (chair)

Not attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions
1	Updates		10 mins	Liz	PPC finalized configuration form recommendations Essentials training debrief Confident in abilities to replicate scenarios presented in training exercises, but less confident about real world application and impact of workflows in a larger system context “Local group takeaways” section added to meeting agenda/notes		Vanguard Configuration Form
2	Local authority subgroup	Decide whether a temporary subgroup is necessary and if so who will join	15 mins		Is it time for a subgroup to look at these and report back or do we know enough now to make a recommendation? Additional question raised about of whether we should have a local authorities subgroup or an overall authority control subgroup What should be in the NZ vs IZs? UCLA and UCSD will take the lead for testing for the Vanguard Local authority files -- Vanguard	Yes	UCSD and UCLA will take the lead but anyone can join if interested	Liz will put together a meeting
3	OCLC updates	Decide whether a temporary subgroup is necessary and if so who will join	15 mins		Is it time for a subgroup to look at this and report back? Yes - subgroup will collect information to see what would be involved in implementing WorldShare updates in the NZ and send that info to the TSELG Is there interest in re-examining pre-populating the NZ with an OCLC master file? No need to decide today, just general curiosity. (this can be deferred until after the review of the Updates Page) Vanguard-- Testing OCLC daily updates	Yes Hermine Jean Sarah Liz Full roster next meeting	Ask local groups if you have anyone else who should be included	Assemble roster by next RM meeting
4	Testing	Review existing testing documentation and determine how to handle our Vanguard decision pages	40 mins	All	Over the next 2 weeks we need to prioritize and assess our Vanguard decision pages and identify areas that impact data cleanup and data migration Test plan due to PPC by 8/28 ILSDC has a spreadsheet that we can use to record our own testing that affects/reflects data migration and cleanup The spreadsheet is only a baseline and not all scenarios will apply to everyone It is only concerned with migrated data Other testing around harmonization, impacts on discovery, workflows, etc (all the “so what?”). should be recorded elsewhere. How do we want to do that? Discussion around how to process and display the information generated from testing and revisiting decision pages Agreed (by fist of five vote) to create a Google doc for each decision page Need to look at draft test template to see if anything is missing by comparing it against decision pages How should we divide up work? (deferred) Draft test template		FG will comment/review template and continue working on a test plan next week	Everyone should review the draft test template and propose necessary changes or additions by the next RM meeting

Future agenda items

mapping for 700/7XX fields

using 005 fields during migration?

OCLC update service during Vanguard?