2021-01-05 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 15

All

• Name survey to staff: https://docs.google.com/document/d/1NaozXWErRbb5LbSmAseY6YvMiu15zluRNwwyvyBvLjE/edit#

Editorial calendar (recurring)

Finalize “Ramping Up in 2021” Cohort email

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• Review draft of new year message to cohort by Jan 6-7. Recycle message for SILS News. Include TH4All Jan 25 date.

  • Bullet points on major work:

    • December: Test Load Preparations

    • January: Complete Alma Trainings (Alma Essentials and Administration Fundamentals)

    • January/February: Initial Configuration Work 

    • February: Primo VE trainings 

    • February: Alma & Primo VE environment deliveries

    • March - May: Integrations; Testing and configuration continues

    • May & June: Cutover planning

    • July: Cutover begins

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers

3rd Tuesdays: 1/19

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

5

Com Leads

• Timing on poll to determine whether to cancel this TH or not (since UC-wide TH is on 1/25).

• If we cancel, can 1/19 presenters share about their group at the 1/25 TH or should the groups presenting be doubled up for Feb cohort TH? Double up in February.

Ben will send via SILS Cohort email on 1/5 and Adrian will share via slack on all-cohort channel. Send email reminder if needed.

If 1/19 TH is canceled, double up - invite the Jan group to present in February.

Town Hall for All

Finalize Schedule for Q1/2/3

5

Com Leads

Anything to discuss here?

Confirmed dates:

• Q1: 1/25 11-12

  • Internal Training (workshops starting in March; how the process works; do you need to attend the NZ workshop? No. Show IT training calendar.)

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

 FAQ update: ready for review

Parking Lot

• From SILS Chairs meeting on 11/18: Ben will talk to Adrian about using short 5-minute videos done on topics of interest (aka FAQs) to share with all staff (possibly via SILS News) or during TH. Can be time-consuming.

• Do a poll to see what topic needs to be covered more by Com Leads/PMs, etc. SILS TH poll?

Wrap up

5

All

Any actions or decisions missed?

Total

40/50