2021-5-13 IT-SC Meeting Notes

Date: May 6, 2021

Expected Length: 9am-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Brian David (Unlicensed) (CDL, co-chair)
@Turnbow (San Diego; co-chair)
@Katie Ritchey (Unlicensed) (UCSC, co-chair)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-4-29 IT-SC Meeting Notes Katie vacation upcoming: Will miss the next two SC meetings and next three IT meetings (through May). If anything comes up with Primo VE or analytics sessions please email gkeleher@ucsc.edu (Gillian Keleher)
2	PM/Ex Libris Update (recurring) Trainers: Primo VE - Carolyn Sprague (Carolyn.Sprague@exlibrisgroup.com) Analytics - TBD Note, Marci is on the PM email list, so she will receive anything sent to that list	Collect questions for upcoming ExL meetings	10	All	Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1460797613 ) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1460995135 ) and ask any questions for Thursday Questions for Primo VE Workshop were shared with Trainer on Tuesday Questions/Updates for Ex Libris
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan No meetings with ExL 5/10-5/14 Primo VE Config Workshop 5/17-5/21 Note: update at the same time as this section.
4	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Training Documentation Hub Subgroup meeting notes: Communication Subgroup Local Training
5	Pre-Go Live Analytics Webinars 5/24 and 5/25 from 9-10am Agenda - Session 1 (1 hour) General overview of "What is Analytics" Roles, Analytics consumers and analytics designers Folder structure and use Using out of the box reports and dashboards Creating reports Adding prompts to reports Agenda Session 2 (1 hour) Analytics Objects - Scheduled reports Analytics Objects - Widgets Analytics Objects - Reports Allowing member institutions to run reports created in the network zone institution Allowing member institutions to access electronic resource data in the network zone institution		5 min	Brian	ExL willing to provide 2, one hour sessions on analytics before go live. Zoom Info Some campuses limiting attendance to try to stay below zoom limit. Should an email be sent to SILS cohort when we have the zoom info?
6	Planning for Primo VE Workshop on week of May 17th				[Left for lingering questions, next steps] Logistics to consider: Questions Questions Document Host will manage incoming questions on chat and live Discovery team will capture questions for followup on basecamp Need to pick host for each session Identify & write script Primo VE Workshop Schedule - Approved Zoom info from Lena. Potential Participants List Primo VE environment: UC Riverside Session attendance breakdown by ex libris
7	Expertise Map		15 min	All	Any follow up needed on this?	email IC team to see if we can partner	@Katie Ritchey (Unlicensed) and @Turnbow will watch 15 mins from sils chairs meeting
8	Agenda for IT	Prepare agenda for this week’s meeting	0	Team
9	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
10		TOTAL	60 / 60 min