2023-08-18 LG Meeting notes

Welcome and Introductions of New Members

5 minutes

Robin

Next SILS meeting September 1/Labor Day Weekend has been cancelled.

Debrief on Town Hall

10 minutes

Robin

Pull out items that need follow-up from the assessment and put on future LG agenda

• 140+ attendees

• Feedback survey sent with townhall recording

• Schedule future townhalls with other SILS Committees

• Communications Manager needed?

Review LG Charge

10 minutes

Robin

Review Leadership Group charge here. LG charge begins on pg.10 of PDF

• Charge is still accurate, but need to discuss and update roster, org chart, and member rotation

• Melanie add/update to Confluence site as working document

Review Current Workplan

15 minutes

Robin

Current version of work plan needs to be reviewed and updated.

• Need to review and update

• Lynne and Sarah T will do so

Discuss Vice Chair Nominations and Voting

10 minutes

Robin

• Robin will reach out to Aislinn to check if she is still interested; will discuss more later

DOC Update

5 minutes

Sarah T.

Direction & Oversight Committee

• Met on 8/15/23

• Subgroup on Liaison Roles & Responsibilities presented two questions for discussion: 1/ What information would DOC like DOC Liaisons to share with DOC, and what information would DOC like Liaisons to share with their respective groups? 2/ Are we interested in standardizing naming conventions for the various groups within the UCLAS structure?

• Sarah H. (DOC Liaison to the UC ILL Courier Shared Service Team) asked for feedback on the shared courier service. Feedback provided DOC members was in line with information being shared by campus ILL units.

• DOC voted on LAUC representative nominees.

OT Update

5 minutes

Jackie

Operations Team

• Met on 8/9/23

• CJK reindexing debrief: UCB and NZ are the two remaining instances. UCB is scheduled for 8/18 and NZ is scheduled for 8/25. No issues anticipated based on recent IZ reindexing jobs.

• ExL support managers meeting:

  • Planning to confirm communication expectations for UCB and NZ reindexing

  • Ask clarifying questions about the exceptions reports generated from the reindexing job

  • Does development have any additional thoughts about the combined search not working?

  • Primo reindexing:

  • 06530287 (CDL), 06276425 (UCLA), and 05318883 (UCB).

  • There are still search issues in Primo with CJK that the Alma didn’t fix.

• Tipasa check-in

  • No support needed from OT at this time; Tipasa testers continue to meet biweekly

  • Request for Alison Ray to write Tipasa Tidbits for public facing communication

• Discussion regarding the Data Privacy and Security form, including privacy concerns regarding user data (name, email) stored in the SILS Cohort Drive and the ongoing use of the form

  • Decision: OT will wait for data policy and privacy project team report before making any recommendation

• GRLN compliance spreadsheet, with updates from campuses (per LG request)

SILS Membership Transition Subgroup

• Post mortem (per LG request)

• Review and confirm membership for the transition group going forward

• Recommend the DOC liaison be on the transition group to facilitate communication between the groups

60 minutes