2023-10-26 Meeting notes

Attendees

@Adam Baron (notes)
@Marcia Barrett
@Catherine Busselen
@Shi Deng
@Ryan Finnerty
@TJ Kao , Vice Chair
@Yoko Kudo
@Cathleen Lu
@Latasha Means
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 mins	All	Start recording! Hermine (UCLA) FYI: supposedly the Primo CJK character indexing problem will be “fixed” in the December release. Adam (UCB) Update: Other institutions have also reported problems with viewing large itemized sets. Ticket is with Development and has been changed to a High Priority. Shi (SCP) MARCIVE cleanup About 300 e-resources using print version records were cleaned up. GOBI records Identified significant gaps in Springer records received from GOBI Instead of annual reconciliations, will complete reconciliations quarterly GOBI catalogers are given 30 days to catalog English titles and 45 days for non-English titles Expect 2 month delay from when titles are available on Springer platform before the records are available in UC Library Search		@Shi Deng Notify campuses with holdings on the updated MARCIVE records
2	Review action items	Check in on action items	5 mins	All	https://uc-sils.atlassian.net/l/cp/sBLun4Ru
3	Expanded NZ Access Proposal	Decide on next steps	15 mins	Hermine	https://docs.google.com/document/d/1PAQ8RpyE2gSj9VuRdZK5Q0nYIDTndkG9h9h-ZFi2cIY/edit?usp=sharing ERES and OARM-PT have made comments/additions.	Remove “Running normalization jobs on sets of records”; the current process of submitting tickets to CDL is working.	@Hermine Vermeij Finalize the Proposal for Expanded NZ Access and send to RM-CMOS, ERES, and OARM-PT Nov 1, 2023 Everyone: Review final Proposal for Expanded NZ Access Nov 9, 2023 @Hermine Vermeij Send Proposal for Expanded NZ Access to OT Nov 16, 2023
4	Local notes in NZ	Decide how to proceed to fix TOC overflow 590s Determine if we want to enable the 590 restriction in production	15 mins	All	https://docs.google.com/spreadsheets/d/14vLqeSPXTomdJHUB1gQjzpR5RzNOrlNsXxBbqeyYIN8/edit?usp=sharing (physical items) UCSC, UCSF, UCLA, UCR Local notes in NZ have been resolved; UCB has batch updated local notes where they are the only campus, but still needs to resolve local notes where other campuses also have holdings UCLA & UCB have asked Casalini to stop adding 590s to their shelf-ready records. UCB has asked Backstage to add 590s with $9 LOCAL in their shelf-ready records. TOC continuation 590s. Investigation of example record (OCLC #47869352) that loaded after the 9/19/23 WorldCat Update: confirmation that the 590 is in the WorldCat Update file. Ticket has been filed with OCLC. Sandbox configuration testing results for https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management/260Restrict_Editing_of_Metadata_Fields for 590: Manually adding or editing a 590 in Alma is prohibited. Adding a 590 as a local extension is fine. Adding 590s through the Connexion Gateway or an import profile will let it in, but it will have a red symbol next to the field. Can delete 590s in NZ records.	Ideally, we would like to get updated reports periodically (e.g., monthly)	@Hermine Vermeij Rerun Local notes in NZ (physical) report and send to RM-CMOS @Hermine Vermeij Work with Gem to update configuration to restrict editing 590 fields on production (after clean up is complete)
5	November release	Mostly FYI	5 mins	All	https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/Alma_2023_Release_Notes?mon=202311BASE https://knowledge.exlibrisgroup.com/Alma/Training/Release_Highlights_Videos/77_Alma_2023_Release_Highlights_Videos?mon=All Linked Open Data Enrichment for SpMaBN Vocabularies Authority record searches can include data in subdivisions 546 to be added to Notes index Itemized sets of physical and electronic titles can be created using files of MMS IDs Option to append to existing Note field in the Change Physical Items job Jobs can be run on physical holdings sets Bibliographic rank added to CZ collections Mapping tables now have titles and are searchable! How do campuses share updates locally? UCSC reviews the updates and sends out UCB functional area leads meet to discuss
6	Dashboard of problems				Catherine demonstrated Alma Analytics dashboard for cataloging maintenance PID Finder Gift Note Errors Empty Item Policy Language of Cataloging Not English Holdings with 852 First Indicator # Ceased Serials with Recurring Renewal Orders Ryan has setup widgets or has reports emailed to him Nx and Ox Cutters are set each week for items that have been returned	Would be a great UC-wide RM session Catherine and Ryan would be willing to present Will aim for early 2024	@Shi Deng Check with Gem to she if she is using a dashboard to monitor problems Plan for UC-wide session on problem dashboards Jan 18, 2024
7	Authority control	Start discussion (if time)	5 mins	All	Brain dump of background: Authority Control in the NZ Next steps?		Everyone: Review and add any campus perspectives to Authority Control in the NZ
8	Additional discussion		5 mins
9	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing
10		Total	/60