2024-06-06 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett, notes
@Catherine Busselen
@Shi Deng
@Ryan Finnerty
@TJ Kao, Vice Chair
@Yoko Kudo
@Cathleen Lu
@Latasha Means
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 min	All	Start recording! Hermine (UCLA) Sent https://docs.google.com/spreadsheets/d/1M2G6zkPrUM0R7FZ-rNWmFdU4rrQpQsY5B5MUfBdR7Cg/edit?usp=sharing to CDL staff working on ETDs; they will meet with us on June 20. 2024-06-04 All Chairs Meeting notes Has anyone else used Excel Alma Lookup? I’ve been playing around with it and it seems really promising! UCSD was part of testing this. Weird display issues where local lds fields aren’t showing up in Primo for some records (example: https://search.library.ucla.edu/permalink/01UCS_LAL/1763hao/alma9943280113606533--Notes, Publication Information not displaying) but not others. We’re hoping it’s a semi-annual reindexing issue that will resolve itself. UPDATE: it’s a regression and they’re supposed to fix it tonight. Ryan (UCSD) We’re trying to get authority control going in our IZ for our local records (have about 250K of them). We have the PTC job set up to do everything except LCNAMES. What it changes is spotty so we’re still communicating with Ex Libris about that. TJ (UCD) We begin to incorporate cleaning up headings that appear on the Authority Control Task List from January 2024 We will begin to import BIBFRAME descriptions from Sinopia into Production Alma Institutional Zone later this month. All these records are for locally purchased non-UC Davis ETDs only accessible for UCD affiliated persons. They will stay in IZ and will not be added to the WorldCat database (at least, for now.) Example	ETD Coding in field 007: we will use all required subfields. Example: cr#un#\|\|\|\|\|\|\|\| (copied from Alma)	Consider in the future - retention of 908 fields. We have a lot of 908 fields that indicate a change only to field 040.
2	Review action items	Check in on action items	5 mins	All	Task Report
3	Meridian demo debrief		10 mins		Feedback from campuses? Any interest in asking OT to pursue a quote?	We’re not interested in pursuing a system-wide license
4	Check in on local data		10 min		https://docs.google.com/spreadsheets/d/1W9veEVN1Fq73NezDzWLPLEc7f3F246KVVmwWI83uJVU/edit?usp=sharing 992 report has a lot of local extension data that campuses may need to clean up, but we’re waiting for the reindex to finish.
5	Review workplan		10 min		Work Plan: Resource Management Review/update; prepare for transfer of power.
6	Upcoming meetings		5 min	Hermine	June 20 - Hermine on vacation; TJ chairing meeting with CDL staff to discuss ETD records July 4 - Chair change-over + holiday
7	Additional discussion (if time)
8	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Authority Control in the NZ
9		Total	/60