2023-03-16 Meeting notes

Updates/announcements (Please add in advance)

10 mins

All

Hermine:

• Thinking about trying to get funded for ELUNA--anyone else planning to go?

  • Those who have attended ELUNA find it very useful.

• Planning an outsourcing project for African books original cataloging. They have order records in the IZ with no OCLC number. I think matching on MMS ID in the 001 should work for the import profile, then linking to NZ. Any other suggestions?

  • No other suggestions made for imports.

• Attended a call with ExL developers (along with Liz, Gem, and others)--was interesting to hear the actual reasons behind recent issues.

  • One valuable hint, if we have open tickets and come across additional examples, keep posting them to the ticket as they show up.

Liz (UCSD)

• Will be doing a lot of suppressing and unsuppressing of their catalog. Let Liz know if we encounter oddities that may come from this.

Adam (UCB)

• Have moved item-specific notes to holdings; is wondering how to bring the data into exports.

  • Can select add holdings data in the publishing profile.

• Have begun a project to merge and combine records where they have multiple IZs linked to the same NZ; doing it in batch; Adam will post their procedure

A UC-wide Slack is being setup; we can think about what channels we may want to be created for that

Brief level subgroup

15 mins

TJ/Liz

Proposed changes: https://docs.google.com/spreadsheets/d/1uNmzbMEGRf7GxPIGs4NGmp1Y8OWpa4VPTh-EYzXL520/edit#gid=0

• UCLA feedback:

  • I think for our campus that support for #1 is pretty clear. I struggle to see what the advantage is to putting all levels at the same level (#2)

  • I vote for Proposal #1. I don’t think a less than full record should overwrite a full record (blank or I). I would also move “1” (the numeral one) to a lower level. Level 1 was used in retrospective conversion projects where people input data from cards and did not view the actual items. I don’t think these should be allowed to overwrite blank or I records.

• Some question about M level records still; these can be full or lower level records

•  

Test proposal #1 and check back in a month

Gobi session update

10 mins

Liz

As luck would have it, Jharina Pascual at UCI (also current vice chair for ERES) has started up a UC Gobi group. She’ll be the main presenter for the session and then we’ll have some structured questions and a wider Q&A

Tentatively March 22, 9:30-11

950-999 fields not marked as local extensions

15 mins

Adam/Liz

Cleanup on 999s needs to happen quickly in NZ

Rest of the 950-998 will need to be done at some point

https://docs.google.com/spreadsheets/d/1uhc_4J_6eRj2D0PQXdDr0UK34ZbtF_MXojryyC-Cju8/edit?usp=sharing (From Phase 4 Data Cleanup; not up-to-date)

Campuses should have vendors add subfield 9 to any 950-999 fields

Normalization rule should remove any 950-999 not coded as local

Work Plan Check-in

10 mins

Liz

Review https://uc-sils.atlassian.net/l/cp/eW1FdG7U

Parking Lot/additional discussion

• Alma August release has five CZ “Managed by Community” collections where portfolios can be deleted by everyone

• Interest in session answering questions on how campuses decide when or why to use CZ

Limited Search Functionality in Alma and Analytics

• EL has been asked repeatedly to index all MARC fields. There is a limit on the number of local parameters we can set up, and there is a need to identify data that is not indexed (example, content type)

• Alma Idea Exchange: Add 880 field to the Bibliographic Details dimension table in Analytics

Sharing session idea - fun with the CZ? (Maybe in conjunction with e-res?)

Evaluate and refine WDU configuration

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