2023-11-09 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng
@Ryan Finnerty
@TJ Kao , Vice Chair
@Yoko Kudo (out)
@Cathleen Lu
@Latasha Means (notes)
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 mins	All	Start recording! Hermine (UCLA) 2023-11-7 All Chairs Meeting notes https://docs.google.com/spreadsheets/d/10qDhxKAJihoS4dSe0KrbDl2HOzwhLnEqMi112ty86FQ/edit?usp=sharing (formerly “beeves”) Ryan (UCSD) Trying to add subfield coding to NLM call numbers following the guidance in the norm rule documentation gives us call numbers that look like this in Primo even though the coding appears to be correct in Alma. Have submitted a ticket with Ex Libris CDL/SCP On possibility of brief bib record in NZ for e-collection level bib: There is a case that CDL ERT doesn’t want user to access collection landing page, we can’t suppress bib record if campus holdings attached, it will still show up. Currently we unlinked bib record but look into the impact, such as CDL POL attached, campus recharge attached, Analytic report, etc. ERT is still look into it Adam shared UC Berkeley’s open tickets to ExLibris: https://www.lib.berkeley.edu/Staff/staff-docs/sils/sils-general-info-policies-and-practicesexlibris-support-cases	CDL/SCP: Gem will also be looking into this and may contact campuses for testing/more info.	CDL may have to ask our RM team if they can create brief records - campuses should think about whether this would work on their campuses. All members - think about what impact would this have on your campus?
2	Review action items	Check in on action items	5 mins	All	Task Report - Resource Management - SILS Reviewed - we’re on track with these!
3	Expanded NZ Access Proposal	Finalize?	10 mins	Hermine	https://docs.google.com/document/d/14ir7GVOh0M0dz-9tJyF_x-fFLpIvugkA3n4imkeMzEU/edit?usp=sharing	Hermine will send out the final draft for one last look and will then send off to the Operations Team.	All members should review the final draft of the proposal for one last round of edits.
4	Local notes in NZ		15 mins	All	https://docs.google.com/spreadsheets/d/1gBr2LtuEgTcQ-eB1KgxXAA77h3axGOwPip2cld7GyJw/edit?usp=sharing From Adam: In reviewing the 590 fields, we have discovered some records where the 505 fields have been corrected in OCLC, but the original 590 fields were retained in Alma (e.g., MMS ID 9912356016406531 & 9912440680706531) because they are protected by the merge rules. Since existing 590 fields should be cleaned up, new 590 fields should not be added to NZ records, and local extensions are protected by default, I would like to propose that we remove the 59X protection in the allUC merge rules. Do we have any use cases for keeping 590’s in the NZ? (UCB thinks we should perhaps retain 590’s contents notes?)	Wait for everyone to finish their cleanup - revisit this again early next week. Next week, Hermine will send out a message reminding us to use local extensions for local notes.	Possible action for Hermine -- add this to the list of Merge Rule change requests - maybe we can enable this in the sandbox, do a test with Worldcat updates in the Sandbox. Hermine – send out email regarding 590’s next week.
5	Authority control	Start discussion	15 mins	All	Brain dump of background: Authority Control in the NZ Next steps?
6	Additional discussion		5 mins		Next meeting: December 7	Our next meeting will be held on December 7th.
7	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Plan for dashboard sharing session (speakers: Catherine Busselen, Ryan Finnerty, Lisa Wong, maybe Gem Stone-Logan)	Gem metioned that if we’re interested in her reports, she would be glad to share.	Hermine – send out a message to the presenters.
8		Total	/60