2023-05-26 LG Meeting notes

Welcome

5 minutes

Lynne, Robin

Next meetings: 6/9, 7/7, 7/21

6/9 will be review of final report from Alma Analytics Annual Statistics Project Team (understanding we will get this next week)

Timing of LG support position transition

Report on ExL meetings with CDL & UCD

10 minutes

Sarah H, Robin

• The meeting went well. ExLibris listened to the needs of UC.

• Will wait to see on ExLibris follow through.

SILS Governance update from DOC meeting & next steps

15 minutes

Aislinn, Anna

requested feedback on recommendations from DOC by end of day Thursday, 5/25. 

• Support for LG being optionally represented.

• Discussion to socialize and communicate with the larger SILS group.

• Need to close the loop on how to implement recommendations.

• Discussion on creating an action plan for implementation, and run by LG.

• CoUL would want to know about impact on finance.

• Discussion on user’s council.

• Discussion on communication (SILS-wide).

  • Communicate that LG is working on concerns from survey.

  • Work on communications model.

• Discussion on Town Hall for Fall - meet the new chairs, new LG members. Is the Town Hall for the entire cohort, webinar, etc.?

  • Lynne and Robin to work on calendar.

  • Aislinn and Anna to communicate out update on governance structure within the next couple of weeks.

LG Meeting Membership

10 minutes

Lynne

Who is leaving? Requesting new members. Who wants to be Vice Chair (voting July 21)?

SILS LG roster

• Plan for status quo.

• Request DOC additional members.

• OT keeping track of sub team members rolling off.

Membership Transition Subgroup update

5 minutes

Todd

• Reviewed charge.

• Another meeting coming up.

DOC update

5 minutes

Sarah Troy

• DOC met on 5/16/23

• Call going out for new member to the ILL Shared Courier Service Team

• John Renaud (UCI) will serve as incoming DOC Vice Chair

• Shared Print Strategy Team looking for new representative with science expertise, UCR nominee approved

• Reviewed 3 DOC subgroup charges (subgroups are: DOC Liaison roles & responsibilities, DOC funding allocations, Shared Services framework)

• Aislinn attended to talk through SILS Governance Assessment  feedback and recommendations.

OT update

5 minutes

Tom Bustos

• OT is working on a foundation for the CJK update to all IZs, since this did not go as planned, May 3.
  https://docs.google.com/document/d/1fcC45kZuS9dM8zDHtSGetiT410J0HKzt1nYiH08jAd4/edit

  • All IZs are in the midst of the Semi-Annual Re-Indexing window. Our plan is to run the CJK reindexing job after the SARI completes and over the course of four weeks or so.

• Some of the OT members had the opportunity to meet in-person with our ExLibris contacts at ELUNA and were positive about what was said.
  ExL seems focused on NZ enhancements

  • UC will soon have access to someone whose expertise is the NZ

  • They have produced this current NZ roadmap

  • Ex Libris contacts that are available to us:

    • Erez Shabo (consortial PM)

    • Carmit Marcus (consortia coordinators group liaison)

    • Asaf Kline (VP Product)

55 minutes