2024-07-19 LG Meeting notes

Attendees

  • Tom Bustos, UC Merced (Chair)

  • Anna Seiffert, UC Santa Barbara (Vice Chair)

  • Robin Gustafson, UC Davis (Past Chair) – Absent

  • Lynne Grigsby, UC Berkeley

  • Todd Grappone, UC Los Angeles

  • Sarah Houghton, California Digital Library

  • Elizabeth Richey, UC Irvine

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz

  • Aislinn Sotelo, UC San Diego

  • Sarah Lindsey, UC Santa Cruz (SILS OT Chair)

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Melanie Poloff, UC Davis (Support Member) 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

 

1

Welcome

5

Tom

 

 

 

 

 

 

 

 

 

2

Ex Libris Software Accessibility Project Team membership discussion

15

Sarah T / Team

Do we want to recommend DOC put together nominees, or for us in SILS LG nominate?

Ex Libris Software Accessibility Project Team draft charge

SILS LG should have a say in who is the member

  • Sarah Houghton volunteered to be the liaison for CDL

  • Sarah Troy will make a spreadsheet for the nominations, to have the roster ready by next SILS LG Meeting, August 2

  • Made slight edits to charge, charge moved from draft

 

 

 

 

 

 

3

Update on Process for Reporting SILS Principles Concerns (sent to DOC 7/1)

5-10

Sarah T

Incorporate DOC feedback thus far. DOC Chair would like more discussion; possibility that SILS SC may meet with DOC SC to discuss the document

 

  • Waiting to hear DOC feedback, including a time to meet with DOC

  • Tom will review requested edits

 

 

 

 

 

 

4

Patron Privacy Group update

 

Todd

 

 

  • Meeting scheduled to discuss before the next SILS LG meeting on August 2

 

 

 

 

 

 

5

Named Accounts Project Team update

 

Lynne

 

 

  • Did survey, individual campus questions, are starting to draft the final report

  • Report should be completed by Late Summer/Early Fall

 

 

 

 

 

 

6

SILS Governance Assessment ideas

15

Tom

Discuss what are possible areas and methods for assessing SILS Governance in the future. Examples from SILS All Chairs: 2024 - Lessons Learned All Chairs

 

  • Use 2024 Lessons Learned All Chairs document (linked under notes) as a template to use for every Chair/Group as an exit interview for annual assessment. This would also help record institutional learning, and serve as a template for “tips and tricks.”

  • Will revisit at the next meeting to discuss the workplan for this.

 

 

 

 

 

 

7

Newsletter update

 

Lynne

 

 

  • Sarah, Robin, Lynne working on it already, goal is to have it to everyone by mid to late August, will have it available to SILS LG by the first week of August

 

 

 

 

 

 

8

DOC update

 

Sarah T.

Direction & Oversight Committee

  • Met on 7/2/24

  • UC Libraries forum: DOC heard from ~10 volunteers, will form both an overarching forum committee and also a sub-committee for programming content and themes

  • Request of DOC from CoUL: a landscape analysis for AI, help CoUL formulate possible options for Pathways to AI

  • DOC approved document describing a framework to support innovation (to provide DOC with funding to support new ideas brought forth by UCLAS groups), document will now go to CoUL for review and response

 

 

 

 

 

 

 

 

9

OT update

 

Sarah L

 

 

 

 

 

 

 

 

 

 

10

 

 

 

 

 

  • Todd asked for OpenAthens to be added as an agenda item for the August 2 meeting

 

 

 

 

 

 

11

 

 

 

 

 

 

 

 

 

 

 

 

Parking Lot – things for us to keep an eye on

  • Alma Analytics Annual Statistics Project Team (Lynne LG liaison)

  • Named Accounts Project Team (Lynne LG liaison)

  • Patron Privacy and Data Security Team (Todd LG liaison)

  • SILS Governance Assessment - should we do this annually?

  • LG Work Plan update

  • Operation Team favorite things

    • SILS Talks

    • Ethical and Inclusive Metadata Practices in UC Library Search Project Team

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