2023-02-03 SILS Ops Meeting Notes

Attendees

@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only Thursdays)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	STANDING ITEM: review Task Report	any blockers on tasks?	5	all
2	STANDING ITEM: Any AskSILS / SILS News or other tool requests?	Are there blockers for anything that’s come in? Are there any we need to talk about?	5	CN	tool surprises as separate items below
3	RLF thingy
4	Peter Collins (OCLC Resource Sharing PM) in CA	Meet PC?	4		Peter will be in Long Beach Monday 2/27 – he could fly up and chat with CDL maybe sometime Tuesday or Wednesday that week if it might fit your schedules. We could meet anywhere, at CDL or “off campus.” -Eric	Alison & Caitlin, maybe JoeF, lunch in Oakland (not at CDL); Feb 28th pref, Mar 1 good as well	@Alison Ray (CDL) ask Joe about OCLC lunch Feb 28 or Mar 1 Feb 3, 2023 @Alison Ray (CDL) reply to Eric’s email about lunch Feb 7, 2023
5	Surprise pro trial of slack				Just let trial go forward (forgo option to use trial period in systematic way later on…)? Contact slack & tell them to cancel surprise pro trial; reset our pro trial option; and tell them not to sign us up for trials w/o our consent? Any need to wait for PB actions to get off of trial? → no Follow up with PB to say we cancelled our pro thing.		@Caitlin Nelson to draft comm to slack for SH to send
6	SILS Cohort gdrive ran out of space				request to UCOP ITS to increase space on SILS Cohort drive (CN) → done! yay! New shared drive? (move files back & kill it?) SILS Video Archive (26.4G) 2/2/23 shared drive space used: SILS Cohort drive now at 98G (adding back the videos would bring it to 124ishG) SILS DOC drive at 5MB SILS LG drive at 9.5G	yes, move sils video archive & kill it	Gem to move files out of video archive & kill it
7	clean up on SILS overview page	delete or mark completed the project teams that are done			This is a continuing project to do with reconciling SILS membership
8	Ex Libris Escalation update	FYI			Gem sent a note to our Ex Libris support contacts
9	Wrap up	Review actions and decisions	5
10	Parking Lot	Capture important topics for future discussion			Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs)
11		Total	x/x