2023-10-13 LG Meeting

Owned by Melanie Poloff Davis
Last updated: Oct 15, 2023 by Sarah Troy
2 min read

Attendees

  • Robin Gustafson, UC Davis (Chair)

  • Tom Bustos, UC Merced (Vice Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)

  • Todd Grappone, UC Los Angeles - absent

  • Sarah Houghton, California Digital Library

  • Elizabeth Richey, UC Irvine absent

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz

  • Anna Seiffert, UC Santa Barbara  

  • Aislinn Sotelo, UC San Diegio

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) 

Meeting Recording

This meeting is NOT recorded

 

Meeting Recording

This meeting is NOT recorded

 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

Item

Time

Who

Notes

Decisions

Actions

 

 

 

 

 

1

Welcome

5 minutes

Robin

 

 

 

 

 

 

 

 

2

Meeting Schedule for November and December

5 minutes

Robin

Dates to discuss: Nov.10, Nov.24, Dec.22

  • Doodle poll for a meeting week of November 6, instead of the 10th

  • Cancel December 22 meeting

  • Extend Meeting Series through December 2024

 

 

 

 

 

 

3

Review Workplan for assessment recommendations and timeline

10 minutes

Sarah T. and Lynne

Work Plan: Leadership Group

 

  • Sarah and Lynne made changes in Major Tasks column based on 9/29 meeting discussion about Governance Assessment recommendations.

  • Added one deliverable--Codify Processes

 

 

 

 

 

 

4

Review LG Charge

5 minutes

Robin, Sarah H., Aislinn

Please review the updated charge. We made a copy of the old charge with comments for additional reference.

 

  • Finalize term limits section

  • Final pass on approved changes (Robin and Tom)

  • ST will share final draft with DOC for endorsement

 

 

 

 

 

 

5

Named User Review Update

5 minutes

 

Subteam meeting scheduled for 10/16 to review draft charge

  • Will review on October 16

 

 

 

 

 

 

6

SILS 2023/24 Renewal Negotiation Project Team

5 minutes

Robin

Any updates?

 

 

 

 

 

 

 

7

DOC update

5-10 minutes

Sarah Troy

  • Direction & Oversight Committee met on 10/3/23

  • Peter Brantley (UCD) and Judy Dobry (CDL) presented on the UC Palace Project Phase 1 report, requested DOC approval on recommendations and for next steps. The next phase requires a financial and FTE commitment from a campus. DOC Steering will discuss next steps.

  • Dani Cook (UCSD) will serve as the Palace Project Liaison

  • Preservation CKG submitted a memo related to the condition of some shared collections. More info forthcoming.

  • DOC is seeking a liaison to the UC Collaborative Work Tools Project Team

  • Todd Grappone offered a campus and library update for UCLA

 

 

 

 

 

 

 

8

OT Update

5-10 minutes

Jackie Gosselar

Operations Team

  • Most recently met on 10/4

  • Continued discussion on campus plans for Gender Recognition and Lived Name (GRLN) plans.

    • Discussion on dependencies (i.e. Letters in Alma and third party integrations like VDX) and how name values are getting mapped in each IZ

    • Discussion related to retroactive changes to active accounts; depends on how campuses load records

  • “State of the SILS” Town Hall discussion

    • How can we “tell a story” to keep people engaged?

    • High impact projects (CJK reindex, WorldCat updates, Alma analytics)

  • Added more to the OT “beefs” document to share with AllChairs

 

 

 

 

 

 

 

9

 

50-60 minutes

 

 

 

 

 

 

 

 

 

Parking Lot – things for us to keep an eye on

  • Alma Analytics Annual Statistics Project Team

  • Data Privacy Project Team

  • SILS Governance Assessment - should we do this annually?

  • Operation Team favorite things

    • SILS Talks

    • Ethical and Inclusive Metadata Practices in UC Library Search Project Team

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu