2023-03-20 SILS Ops Meeting Notes
- Alison Ray (CDL)
- Gem Stone-Logan
- Caitlin Nelson
Attendees
@Alison Ray (CDL) NZ Admin, CDL
@Caitlin Nelson SILS Service Manager, CDL
@Joseph Ferrie CDL (as needed)
@Gem Stone-Logan NZ Admin, CDL
Lena Zentall, CDL (only 1st & 3rd Thursdays)
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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| 1 | STANDING ITEM: review Task Report | any blockers on tasks? | 5 | all |
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| 2 | STANDING ITEM: Any AskSILS / SILS News or other tool requests? | Are there blockers for anything that’s come in? Are there any we need to talk about? | 5 | CN | AMR re-activated Xiaoli's slack, but can't add her to the OT channel (as it's private).
AMR can’t change membership on SILS-EIMPPT-L list (Israel taking over for TJ)
EIMPT not on SILS Roster (not sure if this is by design…)
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| 3 | email from ELUNA SC about consortial voting in product enhancement; refer/engage OT? |
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| CN will take this to OT (AMR forwarded the email) |
| @Alison Ray (CDL) forward ELUNA consortium email | |
| 4 | ELUNA 2023 Steering Committee Election Ballot; closes april 14th | Refer election ballot to OT? |
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| Yep OT - forward with message “FYI - please let us know if you want us to use the UC Consortial vote for anything particular. Reminder: Institution with their own membership can vote independently. “ |
| @Alison Ray (CDL) forward ELUNA SC vote email |
| 5 | SCP Scheduled Job | Determine how we want to run the requested SCP scheduled job. |
| GSL | assume can’t schedule self-created job --> let SCP know they can run it with ‘catalog manager’ role | don’t need to revisit |
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| 6 | Google has fixed ‘content managers sharing folders’ | Content Manager can share folders directly; revise/delete “adding non-cohort staff to Gfolder”? |
| amr | Google Share files & folders documentation
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| @Caitlin Nelson let all-chairs now that everyone can share folders in gdrive |
| 7 | SILS Community Slack space; analytics channel | move everyone on sils-cohort analytics channel onto sils-comm analytics channel? (export channel members, add to new channel, ask Lisa W to post future study hall agendas/recordings to new channel?) |
| AMR | Channel Tools slack app allows export of members specific to channel Let’s archive any remaining channels after March 31, and delete them after April. |
| @Alison Ray (CDL) use Channel Tools to export analytics channel members & invite to sils-comm analytics Mar 23, 2023 @Alison Ray (CDL) archive sils-cohort tipasa channel Apr 3, 2023 @Alison Ray (CDL) delete sils-cohort tipasa channel May 1, 2023 |
| 8 | https://docs.google.com/document/d/1EGWLlt9GAMPX958TTWuRd808EYsQMoKg4rf6AJ9t1E0/edit# | logistics/timing in getting RS OST feedback |
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| next RS OST meeting 3/22/23 |
| @Alison Ray (CDL) write up 1st 4ter 2023 tipasa tidbits Mar 24, 2023 |
| 9 | Upcoming Vacations |
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| GSL |
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| 10 | Wrap up | Review actions and decisions | 5 |
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| 11 | Parking Lot | Capture important topics for future discussion |
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| Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem) enable public (anonymous) view of user profiles in confluence? (Alison) add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to https://libraries.universityofcalifornia.edu/sils/rosters page Jun 15, 2023 add a ‘why contact SOC’/'what services SOC provides' sub-part to SOC landing page (eg. reports, configs from OSTs) clean up on SILS overview page |
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| 12 |
| Total | x/x |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu